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Minutes

2003

November 4, 2003

Present: Tami Clark, Eileen Cottrill, Lou DeWein, Joy Dickerson, Helen Garrison, Bob Graetz, Jeannie Graetz, Doug Kinder, Mary Lorimer, Debbie McNally, Roma Nickels, Connie Pollard, Rosalie Rinehart, Linda Russ, Clint Walker

Walker called the meeting to order at 7:05 p.m. in the Children's area of the ground floor of the Herbert Wescoat Memorial Library, 120 North Market Street, McArthur. He welcomed everyone to the re-organizational meeting of the Friends of the Library and thanked them for their support.

Minutes: Walker has minutes from the last recorded meeting (some time in the 1980's) of the Friends of the Library group. Russ, treasurer from the old Friends group, reported that the treasury balance is $295.63.

Need for a Friends group, Walker described the function of a library friends group. He does not want member responsibilities to become onerous and suggests meeting five times annually and not meeting during the summer. Walker also distributed the 1981 Constitution for the Friends of the Herbert Wescoat Memorial Library, as well as a sample mission statement from other library Friends group. He asked for discussion. It was ultimately agreed that the group would defer adopting new governing documents and electing officers until the next meeting. In the meantime, ad hoc committees were formed to address specific issues, as follows:

Bylaws - Kinder will draft and have ready for next meeting. Clark will serve as resource; DeWein will review draft; Dickerson and Walker will assist as needed.

Public Relations - Dickerson; Graetz, B.; Graetz, J.; Rinehart.

Tax-Exempt Status - DeWein, McNally. Pollard will check with George Bain, head of the Ohio University Friends of the Library group, about 501/3C status.

Book Sale - Clark, coordinator; Garrison, Nickels. Several people also volunteered to help during the sale, which will be in December.

Acting Secretary - Pollard.

Convening Responsibilities - Walker until new president is elected.

Meeting Schedule - The next meeting of the Friends group will be Wednesday, January 21, 2004, at 7:00 p.m. in the meeting room on the first floor of the library.

Preparation for next meeting. Pollard will prepare minutes and a group roster and submit to Walker, who will then distribute to the group. DeWein will contact group members about expressing interest in serving as officers so a ballot can be ready by the January meeting. Kinder will have drafted bylaws written and distributed before the January meeting so members may review ahead of time. Walker will report to the Library Board at their November 12 meeting progress to date on the Friends group.

The meeting adjourned at 8:19 p.m.

Submitted by Connie Pollard, acting secretary.

2004

January 21, 2004

Present: Tami Clark, Katrina Conway, Joy Dickerson, Bob Graetz, Jeannie Graetz, Doug Kinder, Mary Lorimer, Debbie McNally, Connie Pollard, Cindy Spellman, Clint Walker, Dave Walters

Walker called the meeting to order at 7:04 p.m. in the meeting room of the Herbert Wescoat Memorial Library, 120 North Market Street, McArthur.

Minutes and Financial Reports. Minutes from the November 5 meeting were approved. In the absence of the current treasurer, Linda Russ, Walker reported a treasury balance of $426.02, an increase due to a generous donation from Don Cotner, a library board member, proceeds of the book sale, and modest interest. The only outgoing expense was for postage. The financial report was accepted. The secretary will send a thank you not to Mr. Cotner.

Old Business.

Constitution, bylaws, and mission statement. Kinder distributed a draft constitution for discussion. He said that in preparing that draft that he tried to stay true to the old constitution but thought some areas needed to be fleshed out. He recommended that three-fourths vote of those present be required to accept of make changes to the draft.

Kinder called for the first vote by asking those present to agree to accept the draft as a beginning point for discussion. The group unanimously voted to do so.

Article I: accepted as written.

Article II: mission statement was accepted as written. The mission statement of the Herbert Wescoat Memorial Library will be attached as an addendum to the constitution when the mission statement is finalized.

Article III: accepted as written with exception of moving parenthetical statement on dues to article on dues later in document.

Article IV: accepted as written.

Article V: members present unanimously approved option one regarding governance of the group with one exception, i.e., that the president need remain out of office one year before again being eligible to enter the three-year cycle of executive offices.

Article VI: section two: remove "the most important committee -- probably ...." Kinder called for a vote on the issue of permanent committees. Eleven members voted in favor of permanent committees; one abstained. The group discussed and the unanimously agreed upon the following four permanent committees: Fundraising (chaired by the second vice president); Program Support ; Governance (handling nominations for officers being one of its duties); and Public Relations.

Article VII: accepted as written with the following changes: section 4: minutes from the previous meeting will not be read, but will be considered for approval.

Article VIII: accepted as written with the following changes: section 1: dues and membership classifications must be approved by 2/3 majority vote of those present and all five officers at the January meeting with two weeks notice to membership. Section 2: at the January meeting, members will decide with a 2/3 majority vote, and with the concurrence of all five officers, the maximum amount the treasurer can disburse without a group vote. Expenditures above that amount must be approved in advanced by 2/3 majority vote of members present at a scheduled meeting and by all five officers. Section 3: delete "and perhaps committee chairpersons (a natural choice might be an accountant that is a member.)" Section 4: a 2/3 majority vote is required.

Article IX: delete last sentence.

Article X: accepted as written.

Kinder called for a final vote to ratify the constitution with the amendments above. The vote was unanimous to do so.

Public Relations. Discussion postponed until committee is organized.

Tax-Exempt Status - McNally will contact DeWein about getting information.

Book Sale Report - Clark noted that several Friends volunteered to assist with the sale. There is an ongoing book sale with proceeds given to the Friends' treasurer to deposit. Walker commended Clark on her efforts. Clark remarked that the Turkey Festival is a good time to sell books. Walters emphasized that the Friends could make a significant impact on the success of book sales.

New Business.

Election of Officers - Walker read an e-mail from DeWein, who had agreed to compile nominations for officers for the group. The following officers were elected by acclimation of members present: Bob Graetz, president; second vice president, Kinder; Pollard, secretary; and Dickerson treasurer. Eileen Cottrill was elected by acclimation pending willingness to server as first vice president (a few days after the January 21 meeting, Walker notified the secretary that Cottrill will indeed serve.)

Membership Drive and Fundraising - Postponed until committees are organized.

Programs and Services Timeline - Postponed until next meeting. In the meantime, please brainstorm ideas for programs, events, etc.

Announcements -

The next Friends meeting is Wednesday, March 17, 2004, at 7:00 p.m.

Graetz gave his his telephone number (596 4757) and e-mail (bjgraetz@acninc.net)

Volunteers are needed to staff the meeting room during an exhibit March 23 - April 12.

Dickerson suggested adding planning for the Turkey Festival to the March meeting agenda.

The May 19, 7:00 p.m. Friends meeting will be in the first floor meeting room.

The meeting adjourned at 9:26 p.m.

Submitted by Connie Pollard, Secretary.  

March 17, 2004 

Present: Tami Clark, Eileen Cottrill, Joy Dickerson, Bob Graetz, Jeannie Graetz, Trecia Kimes-Brown, Doug Kinder, Connie Pollard, Hazel Ray, Clint Walker, Sally Wallace, Dave Walters

Graetz called the meeting to order at 7:05 p.m. in the meeting room of the Herbert Wescoat Memorial Library, 120 North Market Street, McArthur. 

Minutes. Minutes from the January 21 meeting were approved. 

Agenda Amendment. Discussion of tax-exempt status was moved to the first item for discussion because Kimes-Brown needed to leave early. 

Kimes-Brown informed the group that the Friends of the Library must be incorporated before the organization can officially function, i.e., it cannot approve its constitution and bylaws, nor can it apply for 501 (c) (3) status until it is incorporated. To incorporate, a multi-page, online form must be completed with the following information: the official name of the group; place of business/principle address; and named statutory agent for the group. Kinder motioned, Walters seconded the motion, and the motion carried that Kimes-Brown be the statutory agent. She agreed to so serve and will process the form. It was decided that the library’s address would be used as the group’s principle address. Kimes-Brown generously offered to advance the filing fee (about $100) for the incorporation papers. Once papers are filed, it takes about two weeks to incorporate. Filing for 501 (c) (3) status costs at least $500. 

The question was raised as to whether the funds remaining from the old Friends of the Library treasury could be used for such things as the incorporation filing fee. Kimes-Brown said that before those funds may be officially used, the library board must pass a resolution that it has no interest in the funds and that the funds may be transferred to another account. In the absence of President Graetz, First Vice President Cottrill will present this request to the library board at its next meeting on April 13 and ask the board to write a letter documenting the resolution and send the letter to the Oak Hill Bank, where the current funds are deposited. 

Financial Report. The current balance in the treasury is $426.02. Because of the name change on the Friends of the Library account (i.e., switching over to the new treasurer), the Oak Hill Bank wants to close the account. Kimes-Brown will speak to the bank about the group’s situation, explain its intent to incorporate, and inform them that a letter from the library board about the funds will be forthcoming. 

President’s Report. Deferred until New Business discussion of Committee Structure. 

Constitutional Amendment. Discussion of the proposed constitutional amendment was moved up on the agenda for discussion while Kimes-Brown was still present. The amendment provides a process for the duties of secretary and treasurer to be carried out if one or both officers are absent from a meeting or if one or both officers cannot perform their duties. Kinder moved, Walters seconded, and the motion carried to insert the amendment into the draft constitution as Article V, section 10, and for the current section 10 to be renumbered section 11. 

Old Business.

· Tax-Exempt Status. Discussed above 

· Programs and Services Timeline. See below under Fundraising/Program Support.  

New Business.

· Report on Committee Structure/Reports from Committees.  Before discussing the group’s committees, Graetz reported that his meeting with the library board in March went extremely well and that he is quite encouraged by the board’s support of the Friends.

Graetz listed chairs of committees as follows: Fundraising—Kinder; Program Support—Walker; Governance—Kimes-Brown (she will handle legal concerns for the group pro bono); Public Relations—Penni Alzayer. 

· Fundraising/Program Support.   Kinder and Walker co-reported, because of the overlapping concerns of the two committees. Kinder distinguished between two types of funding: operational vs. specific programming costs. He suggested small projects/events to publicize the Friends. He also asked that dues be considered, as well as the maximum discretionary amount for spending. Discussion of membership groups (youth, business, etc.) was postponed. It was decided to collect $10 in membership dues from those present; $130 total was collected and submitted to the treasurer. Kinder and Walker asked everyone to think about opportunities for fundraising and publicity, such as raffles, auctions, read-a-thons, etc.

Walker distributed an annotated calendar of library events through December. The calendar can be used to schedule Friends of the Library events and to coordinate Friends support for library events. He suggested considering program ideas such as garden/house tours; musical entertainment; genealogical workshops; consumer information presentations such as tax preparation; story-telling, etc.

· Planning for Turkey Festival.

For the upcoming Turkey Festival, it was agreed that Kinder, Walker, and Dickerson would decide on the maximum discretionary amount. Wallace volunteered to host a Friends of the Library booth in front of the Garden Gate Inn B & B during the festival. Dickerson will contact the Turkey Festival Board as a courtesy to inform them that this is being done. It was agreed to have a raffle to sell themed literary baskets (romance, mystery, etc.) with books and relevant objects attractively packaged. The booth would serve as a lead-in to the book sale at the library proper, and as an opportunity for a membership drive. Dickerson, Kinder, Pollard, Ray, and Walker will serve as the Turkey Festival ad hoc organizing committee.

Other:

· Dickerson announced that the Ridgetop Festival will be held at the Vinton County airport August 8. Booths are free. She suggested using the event as an opportunity for a membership drive.

· The next Friends meeting is Wednesday, May 19, 2004, at 7:00 p.m. in the first floor meeting room of the library.

The meeting adjourned at 8:55 p.m.

Submitted by Connie Pollard, secretary

May 19, 2004

Present: Tami Clark, Katrina Conway, Eileen Cottrill, Joy Dickerson, Bob Graetz, Jeannie Graetz, Jennifer Hivick, Lynne Hivick, Doug Kinder, Connie Pollard, Cindy Spellman, Dave Walters

Graetz called the meeting to order at 7:00 p.m. in the meeting room of the Herbert Wescoat Memorial Library, 120 North Market Street, McArthur.

Minutes. The following corrections were made to the minutes from the March 17 meeting; $120, not $130 in membership dues was collected at the meeting; and a spelling error was made in Penni AlZayer’s name. The minutes were approved with corrections. 

Financial Report. The old Friends account at the Oak Hill Bank has been closed. Dickerson has a check in the amount of $426.02 ready for deposit to Vinton County National Bank as soon as the group is incorporated (note: organization was incorporated, tax ID number was assigned, and new account was opened in June). Total funds on hand is $1,303.67, which includes the check from the closed account, raffle sales of Turkey Festival gift baskets, membership dues, and book sale proceeds. Dickerson will check monthly with the library for book sale monies to be deposited.

 The Friends owe Kimes-Brown $125 for filing incorporation papers. Kinder motioned to pay Kimes-Brown when a check could be written to her from the new account; J. Graetz seconded the motion. 

Walters motioned and Clark seconded approval of the Treasurer’s report; the report was approved. 

President’s Report. Graetz is delighted to be part of a group that has shown such dynamism and commitment at such an early stage in its formation. Although the group will not meet again until September, Walker will work with several of the Friends’ committees during the summer and activities will continue.  

Old Business.

· Tax Exempt Update. Kinder motioned that the group authorize Kimes-Brown to proceed with the 501(c)(3) application and that the group appropriate the necessary filing fees. Walters seconded the motion. Motion carried.

 · Constitution Update. Kimes-Brown will review the constitution in order to insure legal compliance with both incorporation and 501(c)(3) status. Kinder offered to assist Kimes-Brown. The updated constitution, hereafter called bylaws, will need to be officially ratified as the governing document of the new corporation at the September meeting. Kinder asked if officers would need to be re-elected under the new bylaws. B. Graetz said he would ask Kimes-Brown about this issue (note: via e-mail in June, Kimes-Brown told Kinder that officers would, indeed, need to be re-elected). Kimes-Brown will attend the September meeting to present the bylaws.

 New Business.

· Committee Reports 

· Fundraising. Kinder reported that the literary basket raffle was a great success because of the funds raised; because of six new members who joined the group; and because virtually everyone in the group contributed to the effort. Despite the raffle’s success, Kinder recommended a more aggressive approach to publicizing  future such endeavors, as well as improving scheduling of volunteers at the raffle table and extending the hours of operation. 

Walters suggested targeting youth at the Turkey Festival (perhaps with prizes given for answering literary questions) as well as other venues such as the July 4 festival, Hamden Heritage Day, the Vinton County Fair, etc. J. Graetz recommended creating literary baskets that would appeal to juveniles.

 Other suggestions for future Turkey Festivals included a library/Friends “booth for youth” and purchase of a canopy for volunteers (note: in July, Kinder bought a 13’ x 13’ canopy that may be used by the group). 

Kinder created a subcommittee for book sales with Clark as chair and encouraged more involvement in upcoming book sales. Kinder, Walters, Dickerson, and Pollard volunteered to serve on the book sale subcommittee. Walters also urged the group to look into obtaining good quality donated books for library book sales. 

Summer fundraising and programming includes two movie nights that will be coordinated with the library’s Summer Adult Reading Program. Donations will be accepted and membership applications available at the movie nights. Dates and movie titles will be announced later. Kinder motioned and Walters seconded that the Friends staff an informational booth at the Ridgetop Music Festival August 8. Motion carried. Walters offered to staff the booth; Kinder asked for volunteers to put up and tear down the booth. 

Kinder recommended holding a holiday literary basket raffle as the last fundraising effort of the year. He suggested that baskets be prepared and on display at the library two weeks before Thanksgiving. Please have ideas ready to put forward at the September meeting. 

· Program Support. No report. 

· Governance. No report.

· Public Relations. Lynne Hivick volunteered to serve as the PR Committee chair. B. Graetz appointed her to the position. Jennifer Hivick volunteered to serve as Webmistress for the group. 

    · Movie Nights. See above. 

   · Turkey Festival. See above.

   · Other.

· Walters suggested adopting a detailed membership classification and dues structure in January. B. Graetz asked Walters to create a proposal that could be sent to all members for consideration over the summer. Walters offered tentative classifications such as: Voting Member ($10); Non-Voting Member ($5); Voting Family Member ($15); Non-Voting Family Member; Non-Voting Student Member; Honorary Member (e.g., a professional such as a lawyer or accountant). He also asked the group to think about a youth auxiliary to the Friends.

 The next Friends meeting is Wednesday, September 15, 2004, at 7:00 p.m. in the first floor meeting room of the library.

 Adjournment.

J. Graetz motioned and Clark seconded adjourning. B. Graetz adjourned the meeting at 8:35 p.m. 

Submitted by Connie Pollard, secretary

September 15, 2004

 Present: Katrina Conway, Eileen Cottrill, Brown Bear Woman, Joy Dickerson, Bob Graetz, Jeannie Graetz, Trecia Kimes-Brown, Doug Kinder, Roma Nickels, Robert Orth, Anne Pollard, Connie Pollard, Linda Russ, Cindy Spellman, Spirit Shadow, Glen Stout, Clint Walker, Dave Walters

Graetz called the meeting to order at 7:20 p.m. in the meeting room of the Herbert Wescoat Memorial Library, 120 North Market Street, McArthur, after the adjournment of the organizational meeting of the newly incorporated Friends of the Herbert Wescoat Memorial Library. Minutes of the organizational meeting as written by Kimes-Brown are on file with the secretary. Dickerson motioned that the organization formally thank Kimes-Brown and Kinder for their diligence on the bylaws and incorporation process. J. Graetz seconded the motion; ayes carried.

Minutes. Kinder motioned to accept the minutes of the May 19  meeting; Spellman seconded the motion. The minutes were accepted as submitted.

             Financial Report. Given at organizational meeting.

            Old Business.

· Discussion and Ratification of Bylaws. Took place at organizational meeting.

            · Re-Elect/Confirm Officers. Took place at organizational meeting.

· 501(c)(3) Update.  Don Cotner needs a narrative of the organizational activities and future budget plans for the Friends. The fundraising committee should meet to recommend strategy and plans for the next five years. The filing fee for 501(c)(3) status is $150.00. A thank you note should be sent to Cotner for his generous assistance in preparing and filing for 501(c)(3) status.

· Holiday Basket Raffle. See Pollard if you have theme ideas for the holiday baskets. There should be five-six baskets to be displayed beginning two weeks before Thanksgiving. The baskets will be publicized. Dickerson moved and Walters seconded spending up to $250 for the baskets, including books and the printing of raffle tickets.

 · Membership Classification. Walters suggested considering the following non-voting membership classifications for the Friends: Family; Youth; Corporation or Business; and Senior Citizen. Further categories are detailed in the May minutes. There was discussion on voting rights vs. affiliation with the group; participation levels; and special privileges associated with membership. Kimes-Brown suggested that minors not hold voting rights because they could be elected to offices and gain budgetary authority. It was agreed to continue discussion at the November meeting.

    New Business.

·     Committee Reports 

Fundraising/Program Support. The two movie nights during the summer were successful; the library will continue to hold a movie night each month, with a focus on films based on books read by the library’s book discussion group. Walker asked for volunteers for set-up (October 14) and tear-down (October 20) for the October 15-19 book sale (subsequently the book sale was postponed until 2005). Please contact Tammy Clark to assist in any way. Kinder reported that the Ridgetop Festival provided an opportunity to establish contacts and attract new members and has the potential for holding a book sale next year. A newspaper article appeared October 1 on the Friends’ activities as well as a PSA broadcast on WKOV.

Spellman motioned to pro-rate dues to $5 for new members since it is so late in the year; Russ seconded the motion. The Friends may want to consider a pro-rating schedule of dues.

Planning for the Spring Literary Festival continues. Walker distributed a tentative itinerary for the festival. The first draft for a grant to support expenses for the festival is complete, with a target submission date of January 1. Two grants will be sought: one from the Appalachian Arts Program of the Ohio Arts Council; the other from the Ohio Humanities Council. A. Pollard reported that the Country Roads Quilt Guild will provide antique quilts for display during the festival. Pollard is making a Celtic wall quilt to be raffled during the festival. The library board will fund the entire festival if the grants are not funded; the board sees the festival as becoming an annual event. Local businesses could be approached to fund receptions related to the festival. Southeast Ohio Magazine will be approached about writing a story about the festival. The Vinton County High School is providing the cafetorium at a reduced rate for the Sharyn McCrumb and John Alexander Williams presentations.

Walker shared a handout containing program events for the remainder of the year. A Festival of Trees is scheduled for November 27-December 18. Dickerson moved and Nickels seconded approaching Wal-Mart for tree donations. Businesses and private individuals may purchase trees on their own if donations from Wal-Mart are not forthcoming. Walker welcomes programming ideas for January, February, and March.

Governance. See minutes of organizational meeting.

Public Relations. No report.

Fall Book Sale. See above.

Proposed Spring Literary Festival. See above.

· Appointment of Auditor. Walters agreed to chair the auditing committee.

 Adjournment.

J. Graetz motioned and Stout seconded adjourning. B. Graetz adjourned the meeting at 9:02 p.m.

The next Friends meeting is Wednesday, January 19, 2005, at 7:00 p.m. in the first floor meeting room of the library.

Submitted by Connie Pollard, secretary

November 17, 2004

Present: Joy Dickerson, Bob Graetz, Jeannie Graetz, Doug Kinder, Debbie McNally, Connie Pollard, Clint Walker, David Walters

Graetz called the meeting to order at 7:06 p.m. in the meeting room of the Herbert Wescoat Memorial Library, 120 North Market Street, McArthur

Minutes. Walters motioned to accept the minutes of the September 15 meeting; Kinder seconded the motion. The minutes were accepted as submitted.

Financial Report. Dickerson submitted a treasurer’s report with income ($149.45), expenses ($366.00), and final balance ($904.88) for the period September 15-November 17, 2004. For details, see the full report filed with the secretary. Kinder motioned to accept the financial report; J. Graetz seconded the motion; the report was accepted as submitted.

It was agreed that correspondence, checks, etc. were to be left in Walker’s mailbox at the library, while raffle and book sale money would be kept in a bag at the main desk.

 President’s Report. R. Graetz praised members for their hard work and marveled at what a good first year the group has had. He thanked Walker for his contributions. Graetz believes the group could be a leader in creating a new image for Vinton County and is proud of the organization. Graetz was recognized for his efforts on behalf of the group. 

Old Business.

· 501(c)(3) Update.  The Friends have received confirmation from the IRS that application for tax-exempt status has been received. Notification of whether the application has been approved or not will come within 120 days. Exemption from state sales tax is a separate issue which Mr. Cotner has volunteered to handle.

· Holiday Basket Raffle. Baskets have been on display since November 15. News releases and PSAs have been sent to local media. Members were urged to aggressively sell raffle tickets. Drawing for the baskets will be December 18, in conjunction with the Festival of Trees. It was suggested that profits from the raffle be used to support awards for the writing contest winners during the Spring Literary Festival.

 · Membership Classification. Members discussed options for group membership dues and drafted the following:

Classification     Dues     Voting     Non-Voting     Notes

Individual            $10            X                                    Suggested special privilege: preview night for book sales 

Corporate/          $25            X 

Organizational                                                            One vote; could serve as sponsors for a raffle basket or tree 

Associate Member  $5        X                                    Would include students, senior citizens; members of a family in which at least one individual membership had been purchased 

The classification proposal will be circulated for review before the January 19, 2005 meeting. Kinder motioned and Walters seconded the motion to accept in principle the establishment of dues classifications. The motion was approved.

· Audit. Walters will meet with Dickerson before the January meeting to review the group’s financial records. Walker suggested that Gayle Young, treasurer for the Library’s Board of Trustees, perform the audit for 2005 (if she is willing to become a member of the Friends).

New Business.

· Election of Second Vice President, Secretary, and Treasurer for 2005. Walker, for the governance chairperson, recommended Debbie McNally for Second Vice President, Pollard for Secretary, and Dickerson for Treasurer. Kinder moved and Walker seconded that election be made by acclamation. The motion was approved.

· Committee Reports 

· Fundraising. Book sales could benefit by more support from the Friends; tax-exempt status should also help boost sales. McNally will work with Tammy Clark on book sale planning.

Grant writing for the Spring Literary Festival has been assumed by the Fundraising committee. A draft has been submitted to Donna Sue Grove, field representative, for review. Brandi Boggs will assemble supporting documents. The deadline for final submission is January 15. The Ohio Humanities Grant will be completed before January 1.

Kinder motioned and Walters seconded the motion for the Friends to sponsor the writing contest during the Literary Arts Festival and support the event in any way needed. The motion was approved.

 The School Board has passed a resolution of support for the Spring Literary Arts Festival writing contest sponsored by the Friends. Entries for the contest will be accepted from December 1, 2004 to March 1, 2005. Two notices have been published in both local papers; the English Department at the high school has been contacted (and promised to promote the contest); and the writing contest guidelines are available at the high school and the circulation desk at the library. McNally will confirm that the contest is being promoted at the high school. Students who are home-schooled and those working on a GED have been made aware of the contest, but the information should be reinforced. R. Graetz will speak to Sojourners.

· Program Support. Donations continue for the Gift of Reading program. Job and Family Services has given the library a grant of $1,500 that will be used to purchase books for foster children. It is hoped that 900 disadvantaged children will receive books.

 Entries for the Festival of Trees will be judged December 1. Walker asked for Friends to volunteer for the event. Out-of-town judges are needed. 

The Library will show two movies during “Christmas in Downtown” on December 4. The Friends will serve refreshments. At the Library movie night, a holiday selection will be shown the evening of December 7. 

The book discussion group meets December 8 with David Walters facilitating. The book is Mary Shelley’s Frankenstein. 

On December 18, the drawing for the holiday literary baskets will be held, and the trees from the Festival of Trees will be auctioned. 

Walker would welcome programming ideas for January, February, and March. 

It was decided to have a Friends of the Library and Book Discussion Group potluck December 27 at the library.

· Governance. Kimes-Brown and Cotner did an excellent job in 2003-2004. New members will need to be named to this committee in January.

 · Public Relations. No report

Adjournment.

Walker motioned and Pollard seconded the motion to adjourn. B. Graetz adjourned the meeting at 9:28 p.m.

The next Friends meeting is Wednesday, January 19, 2005, at 7:00 p.m. in the first floor meeting room of the library.

  Submitted by Connie Pollard, secretary

2005

January 19, 2005

Present: David Boothe, Eileen Cottrill, Joy Dickerson, Doug Kinder, Debbie   McNally, Connie Pollard, Cindy Spellman, Clint Walker, David Walters.   Cottrill called the meeting to order at 7:01 p.m. in the meeting room of the Herbert Wescoat Memorial Library, 120 North Market Street, McArthur.

Minutes. Kinder motioned to accept the minutes of the November 17, 2004 meeting; Spellman seconded the motion. The minutes were accepted as submitted.

Financial Report. Dickerson submitted a treasurer’s report with income ($1,244.77), expenses ($551.82), and final balance ($1,597.83) for the period November 18, 2004 through January 19, 2005. For details, see the full report filed with the secretary. Walters motioned to accept the financial report; Kinder seconded the motion; the report was accepted as submitted.

It was agreed that $110.00 from the Festival of Trees income would be set aside for next year’s expenses.

President’s Report. Cottrill announced committee chairs for the new year, per below.

Committee               Chair               Notes

Program                   Walker

Public Relations     Boggs

Governance             Spellman

Web                           Leffler              Walker will ask Leffler to serve

Library Board Liaison  Cottrill        Walker alternate

Old Business.

· Audit.  Walters performed an audit of the Treasurer’s records and found them to be in order. It was agreed that the password to access online bank account records would be shared with the secretary.

·  Membership Classification. Kinder moved and Walters seconded the motion to accept the membership classification outlined in the minutes of the November 17, 2004 meeting. Members present unanimously approved the new membership classification system.  To be a member in good standing (i.e, with voting rights), annual dues must be paid by the May 2005 meeting.

· Spring Literary Festival. Authorization was requested to spend $150 each for four prizes for the writing contest element of the Spring Literary Festival. If fewer than four prizes are given, the remaining funds would be used at Walker’s discretion for other festival expenses. Dickerson so moved; Kinder seconded the motion. The motion was unanimously approved.

It was suggested that, before the festival, someone personally approach people living in the area around the library about the noise from the concert, as well as the city council and the sheriff’s office as an FYI as far as crowd management is concerned. Walker will check on getting on the City Council agenda. Walker and Dickerson volunteered to attend on the Friends’ behalf with a draft resolution supporting the Festival.

Walker distributed a detailed planning worksheet for the Festival. There is a meeting scheduled for January 26 at 10:00 a.m. at the Library meeting room with civic and group leaders and representatives of the Friends to seek community support for the Festival. Walker also presented the new logo for the Festival.

To promote the writing contest associated with the Festival, a packet of materials including a letter from Walker and from John Simmons, superintendent; a resolution passed by the school board in support of the contest; and a flyer to publicize the contest letter, was mailed to the five English teachers at Vinton County high school. McNally will contact the English teachers about visiting their classes to encourage students to submit entries to the contest.

Walker asked for volunteers to act as jurors for the contest. Please contact Dickerson or Kinder if interested.

It was suggested that next year a prize be given to the teacher of a student who wins a prize; and also that students register for the contest.

 New Business.

· Discretionary Spending Limit. Per the Friends of the Library Bylaws, review of the discretionary spending limit can occur only at the January meeting. Dickerson motioned to maintain the limit at $150; the motion was seconded by Walters and unanimously approved by members present.

· Committee Reports

· Fundraising. The Holiday Basket Raffle raised $556; the Festival of Trees Auction brought in an additional $560. Walker and Pollard will prepare baskets for the Turkey Festival in May. Walters volunteered to help with book sales at special events, such as the Turkey Festival and Ridgetop Music Festival. Walters recommended soliciting books in good condition now for these events. The Fundraising Committee has completed writing both grants for the Spring Literary Festival.

· Program Support. The Gift of Reading program raised $3,300. Along with a $1,500 grant from Job and Family Services, the library was able to provide 500 books to foster children and donated an additional 600 books to the St. Francis Christmas distribution. The Festival of Trees and Holiday Basket Raffle were great successes (it was suggested that planning for the Festival of Trees begin in early summer). The Christmas movies were not as well-attended; the monthly movie nights also need to be promoted more aggressively. The book discussion group continues. The holiday potluck with members of the book discussion group and Friends of the library, despite the small turnout because of bad weather, was still very enjoyable.

· Governance. See committee chair assignment, above.

· Public Relations. Boggs submitted a detailed report on marketing the Spring Literary Arts Festival. Highlights include distribution of media packets; direct mail pieces; and posters. The full report is on file with the secretary.

Adjournment.

Dickerson motioned and Walker seconded the motion to adjourn. Cottrill adjourned the meeting at 8:12 p.m.

The next Friends meeting is Wednesday, March 16, 2005, at 7:00 p.m. in the first floor meeting room of the library.

Submitted by Connie Pollard, secretary

March 16, 2005

Present: David Boothe, Eileen Cottrill, Joy Dickerson, Doug Kinder, Debbie McNally, Robert Orth, Connie Pollard, Glen Stout, Clint Walker, David Walters

Cottrill called the meeting to order at 7:01 p.m. in the meeting room of the Herbert Wescoat Memorial Library, 120 North Market Street, McArthur

Minutes. Dickerson motioned to accept the minutes of the January 19, 2005 meeting; Walters seconded the motion. The minutes were accepted as submitted.

Financial Report. Dickerson submitted a treasurer's report with income ($227.00), expenses ($48.86), and final balance ($1,777.85) for the period January 20 through March 16, 2005. For details, see the full report filed with the secretary. Kinder motioned to accept the financial report; Orth seconded the motion; the report was accepted as submitted.

Dickerson will send dues reminders. It was agreed that movie night donations will be accepted by more subtle means. A basket for donations will simply be placed at the refreshment table.

President's Report. No report.

Old Business. · Spring Literary Arts Festival. Walker distributed a handout (on file with secretary) detailing the daily events of the festival and what was needed for each. See table below for items discussed and names of volunteers.

Event/Item                    Volunteer                   Notes

Room monitors in library meeting room for security during quilt display

Anything at high school: checking with 4H re microphone; follow up with custodians re setting up risers; determine seating capacity of risers (McNally)

Dry run at high school with microphone  (Walker, Kinder)

Write information on Post-It notes for McCrumb book signing  (Dickerson)

Set up promotional display in library of books by festival authors

Pass out programs and evaluations at events; count audience members

Reserve section at events for Friends of the Library and Library board members

Arrange for stage seating for McCrumb and Williams presentations

Walker to introduce Tribe and Kinder (at McCrumb and Williams presentations, respectively), indicate where book signing will occur, mention evaluations, invite audiences to post-presentation receptions

Provide box/container for holding completed evaluations

Schedule post-mortem meeting to discuss festival

Contact General Guinness Band (GGB) to finalize arrangements (Boothe)

 Will band bring own sound person and equipment; any special needs

Arrange power for outdoor stage (Boothe)

  Obtain sawhorses to block streets (Stout)

 Block High and Market; High and Locust; entrances to alley(s).

Block streets and library side parking area; To occur early Sunday to prevent churchgoers from parking there

Explore local group for warm-up band for GGB performance (Boothe)

Meet stage set-up crew; then meet GGB upon arrival

Staff Friends of the Library table/booth on Sunday

Inflate balloons with helium at booth on Sunda (Stout, Cottrill)

 Walker will call other Friends members to volunteer

Walk lot behind library to determine stage placement as well as placement of tables/booths

Arrange for port-o-potties at outdoor performance of GG (Dickerson)

Library to remain locked Sunday

Drawing for quilt from stage

Obtain raffle drum for quilt drawing (McNally)

Consider displaying quilt at other venues to sell more raffle tickets

 Provide security for quilt at McCrumb, Williams, GGB events

Ask Bill Garrett to draw for quilt raffle

Set up awning for library booth Sunday (Kinder)

 Will need the help of one other person

Create list of non-profit organizations to invite to set up booths Sunday (Walker)

 Add to agenda for planning meeting

Coordinate leafleting area around library re Sunday concert (Dickerson, McNally, Orth)

Arrange for festival photographer(s)  

 Add to agenda for planning meeting

Contact Telegram to publicize festival on airport list (Dickerson)

A planning meeting will be held Thursday, March 31, at 7:00 p.m. at the library. Key people outside the Friends will be asked to attend to touch base about the festival.

Kinder motioned to allot $1000 ($400 from the Friends treasury and $600 from the quilt raffle) for Walker to use as needed for festival expenses. If more than $600 is raised from the quilt raffle, the Friends treasury contribution will be reduced accordingly. Dickerson seconded the motion and the motion was unanimously approved.

Please leave raffle money you collect at the Circulation Desk.

New Business. · Committee Reports

· Fundraising. Dickerson motioned and Kinder seconded the motion to allot $250 for supplies for raffle baskets for the Wild Turkey Festival. The motion was unanimously approved. Pollard will coordinate with Walker to create the baskets. Walker suggested volunteering to Katrina Conway, Library Director, for assisting with the book sale during the Wild Turkey Festival so Conway can pass the names along to Tami Clark. McNally will leave a signup sheet for staffing the raffle table at the Garden Gate Inn with Walker. Members should be e-mailed to ask for volunteers.

· Program Support. See Spring Literary Festival above.

· Governance. No report.

· Public Relations. Press releases about the grants the library has received have been sent to local media. The Courier is interested in printing articles about the Spring Literary Arts Festival. The festival is also publicized on the library website and the new Friends website, which is up and running thanks to Mary Leffler. Other organizations are mentioning the festival on their websites. Festival media packets have been mailed; General Guinness Band posters will be distributed. Boggs is attending the "Spotlight on Appalachia" regional tourism show March 19 and 20 and will distribute information there about the festival. Literary Arts Festival posters, flyers, and postcards will be completed by the printing company soon and will then be distributed.

Adjournment. Pollard motioned and Dickerson seconded the motion to adjourn. Cottrill adjourned the meeting at 9:22 p.m.

The next Friends meeting is Wednesday, May 18, 2005, at 7:00 p.m. in the first floor meeting room of the library.

Submitted by Connie Pollard, secretary

May 18, 2005

Present: Brandi Boggs, Katrina Conway, Eileen Cottrill, Joy Dickerson, Bob Graetz, Jeannie Graetz, Doug Kinder, Debbie McNally, Patricia Orth, Robert Orth, Connie Pollard, Clint Walker

Cottrill called the meeting to order at 7:05 p.m. in the meeting room of the Herbert Wescoat Memorial Library, 120 North Market Street, McArthur, OH.

Minutes. Bob Graetz motioned to accept the minutes of the March 16, 2005 meeting; McNally seconded the motion. The minutes were accepted as submitted.

Financial Report. Dickerson submitted a treasurer's report with income ($2,035.75), expenses ($2,183.38), and final balance ($1,612.08) for the period March 17 through May 18, 2005. For details, see the full report filed with the secretary. Kinder motioned to accept the financial report; Jeannie Graetz seconded the motion; the report was accepted as submitted.

President's Report. The Friends of the Library has achieved tax-exempt status. Within 90 days the IRS will decide if the group is a public charity versus a private foundation. Don Cotner will request an extension to file IRS form 990; Dickerson will need to provide information to Cotner so he can file the form. Kinder has contacted Cotner about filing for state sales tax exemption for the Friends.

Walters will coordinate a book sale for the Ridgetop Music Fest in August. Clark will gather up newer books stored at the library, as well. Since the Friends have achieved 501(c)(3) status, book donors can now claim book contributions on their income tax. Members are encouraged to write the library Board of Trustees supporting the continuous sale of books in the library lobby area.

The Board commended the Friends and library staff in the board minutes for the success of the first Spring Literary Arts Festival.

Old Business.

Spring Literary Arts Festival. Walker has mailed the OAC final report on the Spring Literary Arts Festival, which included sample news releases, postcards, flyers, programs, and survey cards as well as photographs taken at all events. The festival was a success and achieved its major goal of providing the residents of Vinton County direct contact with quality and well-known writers and scholars. New partnerships were developed in the process of planning and holding the Festival events, and will be strengthened next year with the second Literary Arts Festival.

A follow-up meeting was held April 21 to discuss the Festival and make recommendations for 2006. Suggestions included:

· Publicity-target general community; use large banner across downtown intersection; publicize festival earlier; use local churches and organizations to publicize festival

· Writing Contest-direct promotion of the writing contest in the high school; extend writing contest to adults; merge the festival introduction with the writing contest

· Provide demonstrations or musical breaks between major events

· Elegant receptions were a nice touch

· Replace children's movie matinee with hands-on activity

· Add one more minibus to guided tour

· Rent a large tent for the musical events

Dickerson suggested using yard signs to further publicize the festival and noted that the signs were very effective in promoting the Ridgetop Music Fest. The McArthur fire house was suggested as a possible venue for future Spring Literary Arts Festival events.

Kinder motioned and Bob Orth seconded the motion that the Fundraising and Program Support committees meet soon to begin planning for the 2006 Spring Literary Arts Festival. Motion passed.

New Business.

 Committee Reports

· Fundraising. The Treasurer's report details totals for the Spring Literary Arts Festival quilt raffle ($736.00, which also includes some book sales) and Turkey Festival basket raffle ($448.75, which also includes some book sales). A book sale is planned for the Ridgetop Music Fest in August.

Walker described an opportunity for the Friends to support a component-a Wishing Well- of the Children's Summer Reading Program. After some discussion, it was decided that because of a lack of detailed information about the Wishing Well the Friends would not sponsor it. However, it was agreed that the Friends would ask the Children's Librarian to come to the September meeting to discuss Friends' collaboration with the library vis-à-vis children's programming. Walker will e-mail the Friends asking for volunteers to help with other CSRP needs.

· Program Support. Walker distributed an events calendar for programming through December (on file with secretary). He noted that the library will apply for another OAC grant for the 2006 Spring Literary Arts Festival, and that the final grant submission deadline is September 1. Walker distributed a handout of potential speakers and musical groups for the next festival. Two possible weekends have been identified for the 2006 festival: April 21, 22, 23 and April 28, 29, 30 (the latter is only one week away from the Turkey Festival). It was decided that April 21, 22, and 23 was the best time to hold the 2006 festival. The Programming and Programming Support committees will meet soon to prepare a budget for the OAC grant.

Planning for the Festival of Trees will begin in the summer. Funding decisions about the Festival of Trees and Holiday Basket Raffle will need to be made at the September Friends meeting.

· Governance. No report.

· Public Relations. Boggs encouraged creative and extensive publicity for the 2006 Spring Literary Arts Festival. Flyers could be posted in grocery stores, gas stations, etc. as well as being inserted in such publications as the Chamber of Commerce newsletter. Announcements could be sent to Web sites such as that for Ohio Hills. Yard signs, banners (downtown and in front of the library), marquees (e.g. at the drugstore) could also be utilized. Notices about the writing contest and children's events could be sent home to parents. Press Kits should be mailed sooner and story ideas provided to local media. The winners of the first writing contest could help publicize the 2006 contest through testimonials. A publicity checklist would be extremely helpful.

Consider carriage rides in conjunction with the Festival of Trees, as well as providing music inside the library during the Festival of Trees.

· Other. Bob Orth suggested engaging Logan Pens, a well-known Appalachian storyteller, either as a stand-alone event or in tandem with the Spring Literary Arts Festival. Patricia Orth emphasized the need to provide attractive programming for young people year-round.

Adjournment.

 Patricia Orth motioned and Jeannie Graetz seconded the motion to adjourn. Cottrill adjourned the meeting at 8:54 p.m.

The next Friends meeting is Wednesday, September 21, 2005, at 7:00 p.m. in the first floor meeting room of the library.

Submitted by Connie Pollard, secretary

September 21, 2005

Present: Eileen Cottrill, Bob Graetz, Jeannie Graetz, Shelly Horvath, Doug Kinder, Debbie McNally, Robert Orth, Connie Pollard, Clint Walker, David Walters

Cottrill called the meeting to order at 7:04 p.m. in the meeting room of the Herbert Wescoat Memorial Library, 120 North Market Street, McArthur, OH.

Minutes. Walters motioned to accept the minutes of the March 16, 2005 meeting; Orth seconded the motion. The minutes were accepted as submitted.

Financial Report. Walker submitted a treasurer’s report supplied by Dickerson, with income ($311.22), expenses ($161.29), and final balance ($1,762.01) for the period May 15 through September 21, 2005. For details, see the full report filed with the secretary. Jeannie Graetz motioned to accept the financial report; Kinder seconded the motion; the report was accepted as submitted.

President’s Report. Cottrill reminded the membership that elections for the positions of Second Vice President, Secretary, and Treasurer will take place at the November 16 meeting. As chair of the Governance Committee, Cindy Spellman will contact likely candidates to ask that they consider standing for the three open positions. Per the Friends of the Library Bylaws, an annual audit of the group’s financial records must be reported at the November meeting. Cottrill will ask Rosalie Rinehart to serve as auditor and provide her report at the November 16 meeting [note as of 11/9/05 Linda Russ has agreed to audit the financial records].

Old Business. None reported.

New Business.

Committee Reports

· Fundraising. Per the Treasurer’s report, most income for the period came from book sale proceeds at the library proper and at the August Ridgetop Music Fest.

Kinder offered a motion to sponsor the Holiday Festival of Trees (November 21 to December 17, 2005) and approve the maximum discretionary spending amount. Bob Graetz seconded the motion; motion carried by unanimous vote.

Walker motioned that $250 be set aside for purchase of books and materials for five gift baskets for a holiday season raffle (November 21 to December 17, 2005). Kinder seconded the motion; motion carried by unanimous vote.

Walters suggested that the Friends solicit books in good condition for a book sale and announce this with flyers posted in the library. A time should be set aside for receiving donations. Walters will check with Walker for an opportune time to do this and also will write flyer copy soliciting high–quality donations. Horvath agreed to assist with promotion.

· Program Support. Walker distributed an events calendar for programming through December (on file with secretary). He noted that the library has received funds from the United Way ($1,200) and Job and Family Services ($1,500) for the Gift of Reading program.

Walters suggested that, throughout the year, the library hold stand–alone author presentations. For example, during February, which is Black History month, Bob Graetz could give a talk and also use his connections to bring other published authors to McArthur to speak.

It was suggested that the Friends consider a strategy of seeking corporate memberships, inviting local businesses to Friends meetings, and soliciting support for parts of the Spring Literary Arts Festival.

The Friends and/or the library are looking into competing for funding from the Foundation for Appalachian Ohio for assistance with the Spring Literary Arts Festival.

November 5 at 2:00 p.m. has been set aside for a Fall Poetry reading at the library. Perhaps people from Athens or associated with the University could be invited to read. Kinder motioned to sponsor the poetry reading and pay for the reception. Readers may bring their published work to sell. $100 was suggested for the reception. Walters thought something for children before the reading would be a good idea. Walters seconded Kinder’s motion to sponsor the reading and pay for the reception. Motion carried by unanimous vote.

Some discussion ensued about sponsoring programming surrounding recent books about legendary basketball player Clarence Bevo Francis and raffling objects signed by Francis. [Since the September 21 meeting, it has been decided not to pursue this programming and fund–raising avenue because of logistical and cost considerations.]

Walters motioned and Kinder seconded the motion to sponsor the talk September 24 by author Franco Antonetti.

As a fund–raising option, it was suggested that the Friends consider sponsoring a themed dance for the community, as well as ballroom dancing lessons beforehand. It was agreed to revisit this idea in September 2006.

Orth has led the organizing of a series of writing workshops which would provide information and feedback to potential contestants in the Spring Literary Arts Festival Writing Contest. Guidelines are available for the contest and have been publicized and sent to various constituencies including the English teachers at the Vinton County High School. [In late October, Orth resigned his membership in the Friends and will not be involved in the workshops and Writing Contest.]

· Governance. No report.

· Public Relations. Boggs continues to publicize library programming in such venues as the Chamber of Commerce Newsletter.

 Discussion with Children’s Librarian. Diana Johnston, children’s librarian, has been given a “professional” membership in the Friends of the Library. She is willing to advise the Friends about children’s programming. Johnston could also be a potential connection for signing up parents as Friends’ members.

 Authorization of OAC Grant Application. The Friends of the Library will apply this year for an OAC grant, since the library does not qualify, to fund part of the 2006 Spring Literary Arts Festival. The Friends must match a maximum $3,000 grant (dollar for dollar) if funding is awarded. Kinder motioned to support the application; Bob Graetz seconded the motion. Motion carried by unanimous vote. [On November 9, the Friends’ organization received notification that it has been awarded an OAC grant of $2,730.00.]

 Discussion of Future Fundraising Projects. See Program Support above.

Approve Sponsorship of Franco Antonetti. See Program Support above.

Approve Sponsorship of Fall Poetry Reading. See Program Support above.

Before adjourning, Bob Graetz announced that he and Jeannie will be faculty–in–residence at Alabama State University from December 2005 to December 2006 as the fiftieth anniversary of the Montgomery Bus Boycott is observed. His new book will appear in mid–November.

Adjournment.

Pollard motioned and Jeannie Graetz seconded the motion to adjourn. Cottrill adjourned the meeting at 8:58 p.m.

The next Friends meeting is Wednesday, November 16, 2005 at 7:00 p.m. in the first floor meeting room of the library.

Submitted by Connie Pollard, secretary

November 16, 2005

Present: Eileen Cottrill, Bob Graetz, Jeannie Graetz, Shelly Horvath, Doug Kinder, Debbie McNally, Connie Pollard, Linda Russ

Cottrill called the meeting to order at 7:02 p.m. in the meeting room of the Herbert Wescoat Memorial Library, 120 North Market Street, McArthur, OH.

Minutes. Bob Graetz motioned to accept the minutes of the September 21, 2005 meeting; Russ seconded the motion. The minutes were accepted as submitted.

 Financial Report. No report.

President’s Report. Cottrill said it had been a pleasure serving as president during the last year. She asked Kinder, as incoming president, to outline his plans for 2006. Kinder said he would change some committee chairs and put together a timeline of activities for the year. He reminded the membership that, at the January meeting, the only opportunity for changing the dues structure or the discretionary spending limit would occur. If anyone has proposals for either of these items, per the Bylaws, the proposal must be circulated to the membership for review at least one month before the January meeting.

Old Business.

● Election of Officers. Horvath has agreed to act as Second Vice President in 2006; Pollard and Dickerson have agreed to continue their roles as Secretary and Treasurer, respectively. Kinder motioned to accept the slate of officers; Russ seconded the motion. The motion carried.

● Auditor’s Report. Russ reported that she had not yet been given access to the Friends financial records by Dickerson. It was agreed to call a special meeting to hear Russ’s report since the Bylaws require that the report be given at the November meeting. The special meeting has been scheduled for Wednesday, November 30, at 7:00 p.m. at the library. Cottrill will follow up with Dickerson about submitting the financial records to Russ.

New Business.

· Committee Reports

· Fundraising. The holiday literary gift baskets should be done by next week and will be on display at the library, as they were last year. Raffle tickets are available at the library circulation desk. There are 15 trees entered in this year’s Festival of Trees. Half the proceeds will go to the Friends. Kinder reported that the Friends received their first grant, to be used to help fund the Spring Literary Arts Festival. The grant, from the Ohio Arts Council, is for $2,730, and requires matching funds dollar for dollar from the Friends. The library will seek funding from the Ohio Humanities Council and the Foundation for Appalachian Ohio. Horvath noted that the O’Bleness Foundation in Athens gives grants, as well.

· Program Support. Kinder motioned that the Friends contribute a total of $5,460 for support of the Spring Literary Arts Festival: $2,730 in cash and $2,730 from the OAC grant. Bob Graetz seconded the motion; motion carried unanimously.

Kinder also motioned to approve the guidelines and funding for the Writing Contest associated with the Spring Literary Arts Festival. If all prizes are given, a maximum of $700 will be needed. The funds would be drawn from the $5,460 contribution noted above. Jeannie Graetz seconded the motion; motion carried unanimously. A copy of the Writing Contest guidelines is on file with the secretary.

Walker had provided a program report that was distributed in his absence. The full report is on file with the secretary. Volunteers were requested to staff a table for selling tickets for the Holiday Basket Raffle and for membership signup during the December 3 Christmas in Downtown celebration. McNally will find out the time of the event, create a signup sheet for those interested in staffing the table, and will leave the signup sheet at the library’s circulation desk.

Kinder suggested that the Friends consider becoming members of the Vinton County Chamber of Commerce. He motioned that the Friends become members and pay the $40 membership fee in January 2006. Jeannie Graetz seconded the motion; motion carried unanimously.

· Governance. See elections of new officers above.

· Public Relations. A meeting has been scheduled at the library on November 22 for Brandi Boggs, the PR chairperson, and Kinder and Walker to discuss the preparation of media kits for the Spring Literary Arts Festival.

Other. Kinder suggested holding a potluck the week after Christmas, as was done last year. A signup sheet for the potluck will be posted at the library circulation desk. If there is enough interest, the potluck will be held Wednesday, December 28, at 6:00 p.m. Kinder will check on the availability of the meeting room, and will provide the signup sheet.

Contact information for the Graetz’s in Alabama follows:

   1404 W. University Drive

   Montgomery, AL 36104

   bjgraetz@acninc.net

   cells: (Jeannie) 740 591 8714; (Bob) 740 591 8715

Adjournment.

Bob Graetz motioned and McNally seconded the motion to adjourn until the special meeting November 30, 2005, at 7:00 p.m. Cottrill adjourned the meeting at 7:44 p.m.

Submitted by Connie Pollard, secretary

2006

January 18, 2006

Present: Eileen Cottrill, Shelly Horvath, Doug Kinder, Debbie McNally, Connie Pollard, Clint Walker, David Walters

Kinder called the meeting to order at 7:04 p.m. in the meeting room of the Herbert Wescoat Memorial Library, 120 North Market Street, McArthur, OH.

He noted his appreciation to Cottrill for her faithful work as 2005 president of the Friends. A contribution to the activities fund at the Twin Maples Nursing Home will be made in Cottrill’s name as a token of the Friends’ gratitude for her efforts on their behalf.

Minutes. The minutes from the regular meeting of November 15, 2005 and the special meeting of November 30, 2005 stood as submitted.

Financial Report. Income from November 23, 2005 to date is $1,701.70; expenses $797.18. The beginning balance was $1,856.67; ending balance is $2,761.19. Income from the Festival of Trees totaled $950; income for the holiday gift baskets was $571.For other details, see the full report filed with the secretary. Kinder noted that enough money had been raised for the matching funds required by the OAC grant, which was awarded to the Friends for the Spring Literary Arts Festival (SLAF). He expressed the hope that the Friends would contribute still more cash for the 2006 SLAF. He then asked if there was a motion to accept the financial report.  Walters motioned to accept the report; Horvath seconded the motion; motion unanimously approved.

President’s Report. Kinder distributed a timeline for 2006, listing deadlines and activities for each month. Handout is on file with the secretary. He noted that, per the Bylaws, the January meeting is the only time that the dues structure can be changed. Since no proposal to change the dues was circulated prior to the meeting, the dues stand as is for 2006. No proposal was circulated to change the maximum discretionary spending limit; the limit stands unchanged for 2006.

Committee chairs for 2006 are Fundraising: Horvath; Governance: Walters; Public Relations: Boggs; and Program Support: Walker. Kinder will personally represent the Friends before the Library Board should any major issue arise; Walker will serve as liaison to the Board under normal circumstances. Mary Leffler will continue to serve as Friends Webmistress.

Kinder wants to keep the tone of Friends meetings conversational and informal; to limit meetings to two hours at maximum; and to enforce both the letter and spirit of the Bylaws. During his term as president, he seeks to be a facilitator.

Old Business. None reported.

New Business.

· Committee Reports

· Fundraising. The OHC grant proposal has been submitted. A proposal also has been submitted to the Foundation for Appalachian Ohio. We are still awaiting an answer about the possibility of grant funding from the O’Bleness Foundation. The raffle quilt for the SLAF, handcrafted and donated by Anne Pollard, will be ready to hang in the library on February

A book sale is planned for February 24 and 25. Horvath said that she would handle promotion of the sale and publicize a call for book donations. February 10 and 11 were set aside for receiving donations for the sale. Horvath will send an announcement to the Courier and prepare a flyer, which Cottrill will distribute. Horvath and Pollard volunteered to assist Walters in setting up book displays for the sale.

· Program Support. Walker distributed a program report. Highlights: movie nights continue on the first Tuesday of the month at 7:00 p.m.; book discussions are no longer being held; computer classes are being offered; holiday events—Gift of Reading, Helping Hands, Christmas Angel Ornament Tree, and the Festival of Trees—were very successful; and the SLAF will take place April 21, 22, and 23. Walters suggested soliciting corporate memberships in the Friends and listing them as an insert in the SLAF program. Pollard will draft an insert for the Chamber of Commerce newsletter. Other suggestions for the festival included purchasing totes, mugs, etc. for the SLAF to sell and give as door prizes; posting an easel in the library lobby listing corporate members and thanking donors; and a display of old Friends of the Library pictures.

Walker will inquire if there will be a library levy on the November 2006 ballot. If so, McNally will form a committee to stump for support for the levy. Horvath will assist McNally.

· Governance. Walters will make sure that proposals for a change in dues structure and discretionary spending are circulated by the November meeting. He will also develop a list of possible amendments to the Bylaws for consideration by the membership at the end of 2006.

· Public Relations. Kinder reported for Boggs that media kits for the SLAF will be ready by January 30. Press releases have been completed for the keynote speakers, and other speakers and presenters have been contacted about information for their news releases

Adjournment.

Cottrill motioned and Horvath seconded the motion to adjourn. Kinder adjourned the meeting at 9:34 p.m.

The next Friends meeting is Wednesday, March 15, 2006 at 7:00 p.m. in the first floor meeting room of the library.

 Submitted by Connie Pollard, secretary

March 15, 2006

Present: Doug Kinder, Debbie McNally, Connie Pollard, Rosie Rinehart, Nick Rupert, Clint Walker 

Kinder called the meeting to order at 7:04 p.m. in the meeting room of the Herbert Wescoat Memorial Library, 120 North Market Street, McArthur, OH. 

Minutes. The minutes from the meeting of January 18, 2006 stand as submitted. 

Financial Report. Income from January 18, 2006 to date is $2,094.72; expenses $79.34. The beginning balance was $2,761.19; ending balance is $4,776.57. Income from book sales totaled $509.00; from memberships $105.00; from quilt raffle tickets $92.00; from miscellaneous donations $23.72; and from the first installment of the OAC grant $1,365.00. For other details, see the full report filed with the secretary. Walker motioned to accept the report; McNally seconded the motion; the report was unanimously accepted. 

President’s Report. Kinder referred to the timeline for March that was distributed at the January meeting. He thanked McNally for aggressively publicizing the Writing Contest and noted that there were 38 entries for the 2006 contest. Kinder announced that a history book discussion group would be formed later this year and he asked that the Friends sponsor and provide refreshments for the group. The Chamber of Commerce newsletter for March contained an article about the Spring Literary Arts Festival and included an insert encouraging corporate membership in the Friends. Other publicity for the Festival includes press kits which have been distributed; an article in the Courier; an ad in the printed program for the high school musical production (if Friends members will volunteer as ushers, the Festival will be announced from the stage before the performance); and Boggs will make information available to participants in the Shoot the Hills photography contest (which occurs the same weekend as the Festival) and e-mail information to area Convention and Visitors Bureaus and Chambers of Commerce. Kinder attended the March 1 Village Council meeting and obtained permission to close streets and alleys as was done last year; to hang a banner on Market Street near the intersection with Main Street; to hire an off-duty police officer; and for a resolution of support to be issued about the Festival.

Old Business. Spring Literary Arts Festival items were discussed and listed as follows. 

Task Contact 

Schedule meeting before Festival for all those involved in coordination (Walker) 

Facilities issues at the high school; table setups for books and dinner (McNally) 

Volunteers to distribute programs, count attendees at each event 

Check with the Tribes for setup needs 

Call David Boothe re portable stage setup and equipment hookup (Walker) 

Provide traffic cones for street closing (Rupert) 

Borrow raffle ticket drum for drawing (McNally) 

Write letter to church behind library re parking and street closing (Walker) 

Ask Dave Boothe to assist with county tour 

Contact area elementary schools re Wendy McVicker poetry workshop (Walker) 

Create raffle baskets early for ticket sales at SLAF (Pollard) 

Set up awning for Friends book and raffle ticket sale on Sunday (Kinder) 

Walker noted that only four non-profit groups have signed up to have tables at the musical performances Sunday. McNally motioned to authorize $250 for five literary baskets; Rupert seconded the motion. Approval was unanimous pending approval by Second Vice President Horvath (that approval was delivered subsequently to the secretary).

New Business. 

· Committee Reports 

· Fundraising. The book sale held February 24 and 25 was extremely successful and raised over $600. Other book sales are planned for the Spring Literary Arts Festival, the Turkey Festival (in addition to the raffle baskets), and the Ridgetop Music Fest 

· Program Support. Walker distributed a program report. Highlights: movie nights continue on the first Tuesday of the month at 7:00 p.m.; as mentioned earlier, Kinder will facilitate a history book reading group; the children’s librarian is planning a joint adult/children summer reading program, and would appreciate help from the Friends; a WWI film/discussion will be held at the library March 18; and the Morgan’s Raid committee is seeking sponsorship from the library for an event in September that ties into their annual observance. In passing, Walker mentioned the TEL TABOR constitutional amendment. The Ohio Library Council will be producing fact sheets that detail the debilitating effects the amendment will have on state libraries. Walker encouraged individual Friends members to speak about the issue. 

· Governance. Walters is reviewing the Bylaws for possible changes for consideration by the membership at the end of 2006. 

· Public Relations. See earlier notes on SLAF activities which Boggs is handling. 

Adjournment. 

Walker motioned and Rinehart seconded the motion to adjourn. Kinder adjourned the meeting at 8:34 p.m. 

The next Friends meeting is Wednesday, May 17, 2006, 7:00 p.m., in the first floor meeting room of the library.  

Submitted by Connie Pollard, secretary 

May 17, 2006

Present: Doug Kinder, Debbie McNally, Connie Pollard, Deana Tribe, David Walters 

Kinder called the meeting to order at 7:07 p.m. in the meeting room of the Herbert Wescoat Memorial Library, 120 North Market Street, McArthur, OH. 

Minutes. The minutes from the meeting of March 15, 2006 stand as submitted. 

Financial Report. Income from March 15, 2006 to date is $2,902.42; expenses $5,406.55. The beginning balance was $4,776.57; ending balance is $2,272.44. Income from SLAF book sales, memberships, quilt raffle tickets and donations totaled $2,902.42. For other details, see the full report filed with the secretary. Walters motioned to accept the report; McNally seconded the motion; the report was unanimously accepted. 

President’s Report and Old Business. By most measures, the Spring Literary Arts Festival was very successful, although there are still concerns over low attendance. The Wild Turkey Festival also proved successful, even though the Friends did not set up an outdoor booth this year. For the Ridgetop Festival, donations will be sought for a book sale; in particular, books on DIY, cooking, crafts, and children’s books. Walters will request help from Sojourners to move tables and books to the airport.

Tribe mentioned that she would be presenting a strategic plan to the Chamber of Commerce tomorrow, May 18. The plan addresses economic, civic, and technological development and calls for Chamber of Commerce members to support development by attendance at and sponsorship of relevant events. She planned to mention the SLAF as one of those events. 

Kinder noted that the Friends would attain “sustainability” status with the Ohio Arts Council, if the OAC awards grants to the organization for two consecutive years. At that point, the application process becomes less onerous, and grants are for a period of two years at a time. 

Walters thought library staff should receive recognition from the Friends for their effort immediately before and during the SLAF. Tribe motioned that a Resolution of Appreciation be passed; Walters seconded the motion; the motion was approved unanimously. McNally offered to find and present gifts to the staff, keeping the amount within the discretionary spending limit. 

New Business. For the 2007 SLAF, it was suggested that a question be added to the evaluation form asking for ideas on who to invite for the following year’s festival. 

Walters motioned to commit to writing a preliminary proposal for the 2007 SLAF; to apply for an OAC grant due September 1; and to match the grant with funds from the Friends’ treasury (that would be a commitment of $3,000). Pollard seconded the motion. The motion was unanimously approved by those present; Second Vice President Shelly Horvath, being absent, sent a written statement in favor of the motion via U.S. Mail. 

Kinder said planning should begin for the 2007 SLAF in early June 2006. He noted that preliminary planning in some respects had already begun. He urged the Friends to find more members who could serve as leaders both in the organization and in SLAF planning. 

A tentative theme for the 2007 SLAF was put forward: “Cherishing Family.”  Suggestions for speakers would be appreciated 

Adjournment. 

Pollard motioned and Walters seconded the motion to adjourn. Kinder adjourned the meeting at 8:37 p.m. 

The next Friends meeting is Wednesday, September 20, 2006, 7:00 p.m., in the first floor meeting room of the library. 

Submitted by Connie Pollard, secretary 

September 2006

November 2006

2007

January 17, 2007

 Present: Shelly Horvath, Connie Pollard, Clint Walker, David Walters 

As McNally’s proxy, Walker called the meeting to order at 7:30 p.m. in the meeting room of the Herbert Wescoat Memorial Library, 120 North Market Street, McArthur, OH. 

Minutes. The minutes from the meeting of November 15, 2006 were accepted as submitted. 

Financial Report. Income from November 16, 2006 to date is $6,083.92; expenses $668.47. The beginning balance was $1,872.41; ending balance is $7,287.86. Income included raffle ticket sales for holiday book baskets; Festival of Trees sales; dues; ongoing book sales; and grants from Oak Hill Banks and the OAC. Expenses included membership dues in two community theatre organizations and the Vinton County Chamber of Commerce; contributions to Helping Hands; books for the holiday book basket raffle; and dinners for two Friends’ Community Players meetings. For a full and detailed report, please see the secretary. Walters motioned to accept the report; Walker seconded the motion; the report was unanimously accepted. 

President’s Report. Walker announced committee chairs for 2007 per below. 

Committee/Assignment

 Name

Fundraising -- Mary Leffler

 Program Support -- Kiersten McCarty

 Governance -- David Walters

 Public Relations -- Brandi Boggs

 Friends Liaison to Board of Trustees -- Debbie McNally

Walters proposed adding a non-voting youth membership category for Friends dues of $1.00. Membership would apply to those through high school age. Walters motioned to adopt the new membership category; Walker seconded the vote; the motion was unanimously approved by those present. Per Friends bylaws, officers McNally and Leffler will need to send their approval in writing to the secretary before the new membership category is official.

Old Business. Walker conveyed McNally’s thanks to those who helped with Christmas Downtown and the Festival of Trees.

A Santana tribute band for the Spring Literary Arts Festival has been contacted and Walker is awaiting a reply.

McNally has contacted the president of the Drama Boosters Club at the high school and offered volunteers from the Friends for “front of the house” staffers for the high school musical in early April.

 New Business.

 · Committee Reports

 · Fundraising. Walters encouraged the group to solicit corporate members. Walker will supply a list of Chamber of Commerce members to the Fundraising Committee chair so contacts can be made. It was also suggested that the Friends sell ad space in the program for the SLAF play. Friends or other vendors could staff concession stands during the SLAF musical performances at the high school. A one-day book sale should be held soon; February 17 was tentatively named with the sale going from 9:00 a.m. to 4:30 p.m.

 · Program Support. Walker motioned and Walters seconded the motion to create a permanent subcommittee called the Friends Community Players. Membership in two community theater groups (state and national) legitimizes the subcommittee and helps when applying for grants.

 Elizabeth Dewberry has asked to be released from her commitment to the SLAF; she offered her husband Robert Olen Butler as a substitute. Festival promotion needs to begin as soon as possible.

Movie nights will begin again February 6 and continue on the first Tuesday of the month.

In mid-February, the library will take possession of the Memorial Building for future expansion.

· Governance. It was suggested for 2008 to propose combining the secretary and treasurer positions.

· Public Relations. The library will continue to host and provide staff to maintain the Friends Web site.

Adjournment.

Walker adjourned the meeting at 9:07 p.m.

The next Friends meeting is Wednesday, March 21, 2007, at 7:00 p.m. in the first floor meeting room of the library.

 Submitted by Connie Pollard, secretary

 March 21, 2007

Present: Saleh AlZayer, Debbie McNally, Connie Pollard, Terri Prater, Heidi Slone, Clint Walker, David Walters

McNally called the meeting to order at 7:07 p.m. in the meeting room of the Herbert Wescoat Memorial Library, 120 North Market Street, McArthur, OH. 

Minutes: The minutes from the meeting of January 17, 2007 were amended to say that Horvath presided over the meeting. Walters motioned to accept the minutes as corrected; Slone seconded the motion. The minutes were accepted as amended. 

Financial Report: Income from January 18, 2007 to date is $2,287.53; expenses $882.05. The beginning balance was $6.267.26; ending balance is $7,672.74. Income included SLAF quilt raffle ticket sales; Festival of Trees sales; dues; ongoing book sales; donations; and SLAF play program ad sales. Expenses included set construction and costume supplies for SLAF play; reception supplies for Christmas in Downtown/Festival of Trees; books for Morgan’s Raid and holiday literary baskets; and the mailing of the OAC grant proposal. For a full and detailed report, please see the secretary. Prater motioned to accept the report; Slone seconded the motion; the report was unanimously accepted. 

President's Report/Old Business: The work schedule is filled with volunteer ushers for the high school musical. The February book sale did not yield as much revenue as hoped; bad weather may have contributed. Help is needed for many tasks related to the SLAF, including picking up photographs in Athens for the Sanford exhibit a week or so before the SLAF. Please contact Clint if you can assist. Tickets for the Sojourner's gourmet dinner can be purchased at the library. The 4-H and Sojourner's dinner were advertised in the March 21 Courier. Materials for the play set are nearly all purchased and construction begins soon. Walters motioned and Prater seconded to rent storage for play sets, costumes, and other items belonging to the Friends. The motion was approved by a majority. Perhaps the vendor would be willing to donate part of the cost. Rinehart is coordinating front of house volunteers for the play. Back stage crew is needed for the play, as well as staffing for a book sale table. Walters will direct the operation of the book sale table. There were only nine entries in the Writing Contest this year. For entries were forwarded to Butler for review. Walker suggested opening the contest to areas other than Vinton County next year. 

New Business: 

· Fundraising. Walters motioned and Slone seconded earmarking $250 to purchase books and materials for the Wild Turkey Festival raffle baskets. Motion approved. Members should be contacted for donations for a book sale at the Turkey Festival; craft books and cookbooks are especially desirable. On May 12, the county is sponsoring a Party in the Park at Wyman Park. The bookmobile will be there. This could be an opportunity for the Friends to have a presence and to participate in some way. 

· Program Support. Walker asked if the Friends would subsidize the purchase of books for the 6th grade language arts class at McArthur Elementary. Walters so motioned; motion seconded by Slone; motion approved by majority vote. Walker will write a letter on behalf of the Friends to the teacher, which he and McNally will sign. Posters for the SLAF play and musical performances have been created in-house; design of the printed SLAF materials are nearly done and should go to the printer in the next week. Walker will need help posting flyers. Walters motioned and Slone seconded the motion to use revenue from play program ads for SLAF expenses and honoraria for certain people associated with production of the SLAF play. The motion was approved by the majority.

     Adjournment.

     McNally adjourned the meeting at 9:36 p.m.

Friends meetings for the remainder of the year are scheduled for Wednesday, May 16; Wednesday, September 19; and Wednesday, November 21. All meetings begin at 7:00 p.m. and take place in the meeting room at the library.

     Submitted by Connie Pollard, secretary

May 16, 2007

Present: Penni AlZayer, Saleh AlZayer, Wilma Beelman, Eileen Cottrill, Doug Kinder, Debbie McNally, Connie Pollard, Terri Prater, Heidi Slone, Kathi Steele, Clint Walker 

McNally called the meeting to order at 7:16 p.m. in the meeting room of the Herbert Wescoat Memorial Library, 120 North Market Street, McArthur, OH. 

Minutes: Penni AlZayer motioned to accept the minutes from the meeting of March 21, 2007;  Slone seconded the motion. The minutes were accepted as amended 

Financial Report: Income from March 22, 2007 to date is $3,581.61; expenses $9,522.99. The beginning balance was $7,673.00; ending balance is $1,731.62. Income included SLAF revenue from quilt raffle tickets, book sales, concessions, and play program ads; dues; ongoing book sales; donations, bake sale; and basket raffle and book sales from the Turkey Festival. For a full and detailed report, please see the secretary. Prater motioned to accept the report; Slone seconded the motion; the report was unanimously accepted. 

President's Report: It was agreed that meeting minutes should be sent to the membership two weeks in advance of the next scheduled meeting. Slone will act as coordinator for monthly bake sales. 

Old Business: Steele will act as assistant to the Library Director for coordinating the 2008 SLAF. A planning committee needs to be formed. It was suggested that music (perhaps by an individual or small group) be provided during dinner/dessert rather than on Sunday, since there will be music and dancing during the play. Perhaps the play could be performed at Ravenswood Castle. 

New Business:

Committee Reports 

Fundraising. Bake sales will take place the first Saturday of each month from 10:00 a.m. to noon. In warm weather, they will take place outside in front of the library. Special bake sales could occur during the Ridgetop festival in August and the county-wide Yard Sale in June. Slone will need volunteers to staff bake sales. A book drive is needed, especially for the Ridgetop festival. Friends may want to consider a presence at ROAR days in October. See the calendar on the Tourism Web site prepared by Boggs for details of other county events. 

Program Support. Penni AlZayer is coordinating a fairy workshop with the children’s librarian in part as a precursor to planning for the 2008 SLAF play. The library is sponsoring an Adult Reading program for the summer with weekly prize drawings. Computer classes are still ongoing and are listed on the library’s Web site. In the fall, Saturday matinee movies will be scheduled for young people; movie nights for adults will also begin in September. Walker would like to initiate a quarterly book discussion group. Slone mentioned a reading tutoring program for children and adults and invited Friends members to consider becoming tutors. If interested, please contact the library. 

Miscellaneous. Because the date of the November meeting falls immediately before Thanksgiving this year, it was decided to discuss at the September meeting changing the date of the November meeting, perhaps November 14th. 

Adjournment 

McNally adjourned the meeting at 8:48 p.m. 

Submitted by Connie Pollard, Secretary 

September 19, 2007

            The September 19, 2007 meeting of the FOL was called to order by President Debbie McNally at 7:09 p.m.  Minutes of the previous meeting were acccepted as presented by a motion made by Mary Buhl, and seconded by Heidi Slone.  Motion carried.  The Treasurer's report was received, and Bob Graetz moved to receive the report pending an audit, seconded by Terri Prater.  Motion carried.  Due to the resignation of our Treasurer, it was decided to ask Gayle Young, Vicki Beckley, and/or Penni Grillo to audit the books as soon as possible. 

            The President appointed Kiersten McCarty as interim Secretary until one is elected in November.  Several names were discussed as possible candidates for Treasurer, but no one was appointed. 

            Under old business, the Bake Sales have been bringing in money, but it was decided to not hold the sales during the summer months.  We need either a new banner or a sandwich board to advertise the Bake Sales.  Vinton Industries will be approached to construct a sandwich board which may be used to advertise various activities.  Both the children's and adult's summer reading activities were well attended.  Movie nights will be back on the first Tuesday of each month.  Children's movies are scheduled for several Saturday afternoons through the fall.

            Under new business, the proposed changes to the By-Laws were considered.  The first change, Article V, Section 8 allows the immediate past President to be elected to the office of Second Vice-President if the membership desires to do so.  Mary Leffler moved to accept this proposal;  Terri Prater seconded.  Motion carried.  The second change,  Article V, Section 9 would allow the Secretary and Treasurer to serve an unlimited term if so desired by the membership.  A phrase was added to refer to Section 8, number 3 in the By-Laws.  Penni AlZayer moved and Mary Leffler seconded a motion to accept this change as amended.  Motion carried.

            The third proposed change, Article V, Section 12, was discussed at length.  Bob Graetz moved to have additional language prepared for this change and also for the proposed change in Article VII, Section 7 and to be presented for consideration at the November meeting.  Heidi Slone seconded the motion.  Motion carried.  Clint withdrew the proposed change to Article VI, Section 2. 

On the final proposed change, Bob Graetz moved and Heidi Slone seconded a motion to increase the number of meetings to six, adding a July meeting.  Motion carried. 

            The 2008 SLAF plans are progressing.  Clint passed out a tentative schedule.  We will be using the Middle School for most programs.  Auditions for A Midsummer's Night Dream will be November 17.  Flyers and announcements will be made soon. 

            Holiday activities begin with the Festival of Trees.  Kathi and Clint will get the information for submitting trees prepared.  We will be continuing support of the Gift of Reading and the Helping Hands Tree.  Clint and Kathi will purchase supplies and books for the holiday basket raffle.  The Dessert Musicale will be December 1 at the conclusion of the Christmas in Downtown event.  We are hoping to use the Middle School stage/cafeteria for this event.  Committees will be working on each of these projects.  The suggestion of a Game Night in the Library was brought up.  A book sale was discussed for January. 

            The library levy, a .4 mill replacement levy, will be on the ballot in November.  Clint explained how the levy operates and why it is needed.  The levy committee will be mailing postcards to active library users asking for their support.  Heidi Slone moved and Mary Buhl seconded a motion to donate 10% of our expenditures, or what is permissible by law, to the campaign.  Motion carried.  Clint will check with Don Cotner on the legal donation. 

            The next meeting will be held on November 14, due to the Thanksgiving holiday. 

            Mary Buhl moved to adjourn; Heidi Slone seconded.  Motion carried.  The meeting was adjourned at 9:29. 

Submitted by Kiersten McCarty, secretary  pro tem  

November 14, 2007

            Present:  Clint Walker, Mary Buhl, Mary Leffler, Penni AlZayer, Heidi Slone, Debbie McNally, Kiersten McCarty, Wilma Beelman, Terri Prater, Shelly Horvath

            McNally called the meeting to order at 7:00 p.m. at the Herbert Wescoat Memorial Library.

            Minutes:  Terri Prater moved to accept the minutes of the September 19th meeting with the correction of the date of auditions as November 17, 2007.  Slone seconded the motion.

            Treasurer's Report:  The report was prepared and read by McNally.  Beginning balance: $2225.87; ending balance $2179.82.  Income included ongoing book sales and bake sales.  Mary Buhl moved to accept the report; Beelman seconded.

            President's Report:  McNally reported that the books had been audited by Judy Bartoe.  The books were in good order.  Judy suggested a more complete notion of all deposits and keeping as many receipts and deposit records as possible.  It was suggested to send Judy a Thank you for doinhg the audit and to include two tickets for the Dessert Musicale.

            Old Business:  People are needed to bake for all upcoming Bake Sales.  The December 8th Bake Sale will be held inside.  Movie nights for December will be the 8th and 22nd with children's movies in the afternoon.  Passage of the Levy was discussed.  It had a 58% passage rate.  The library will be adding home-bound services.

            New Business:  By-Laws.  Proposed changes to the By-Laws were reviewed.  Slone moved to accept the changes to Section 12.Buhl seconded the motion.  Prater moved to accept changes to Section 7; motion seconded by Horvath.

            Election of Officers.  Election of officers took place Shelly Horvath is President for 2008.  Mary Leffler is First Vice-President; Penni AlZayer was elected Second Vice President.  Kiersten McCarty was elected Secretary and Debbie McNally was elected Treasurer.  Buhl moved to accept the slate of officers; Slone seconded.

            SLAF.  Clint stated that the FOL did not receive the Oak Hill grant nor the OAC grant.  We will try to get corporate sponsors and to try to obtain any grants that are available.

            Holiday Activities.  Set up for the Festival of Trees will be Friday, Nov. 16 and Saturday, Nov. 17.  There are 17 entries. Roma Nickels will help with decorating the Meeting Room

            Other.  Suggestions were made to hold a Game Night in February or March; hold a book sale in January. Auditions were discussed as well as the Dessert Musicale.

            Adjournment.  Clint moved to adjourn;  Prater seconded the motion.  Meeting was adjourned at 9:17.

Submitted by Kiersten McCarty, secretary  pro tem

  2008

January 16, 2008

Present: Clint Walker, Shelly Horvath, Terri Prater, Penni AlZayer, Mary Leffler, Heidi Slone, Debbie McNally, Kiersten McCarty

The January 16, 2008 meeting of the FOL was called to order by president Shelly Horvath at 7:08 p.m.

Minutes: Minutes of the previous meeting were accepted as presented by a motion made by Penni AlZayer and seconded by Terri Prater.

Financial Report: The treasurer's report was received with Terri Prater moving to receive the report and seconded by Mary Leffler.

President's Report:

Penni AlZayer was appointed as Chair of the Friends Community Players and Clint Walker as chair of the Program Committee.

Old business: The SLAF was discussed and it was decided to hold a later meeting (Feb. 5) to focus on the SLAF exclusively. Topics specifically focused on will be media, graphics, and fund raising. A proposal has been sent to the Vinton County National Bank and Clint is working on a proposal to submit to Dynegy. Shelly and Clint will be attending a grant writing workshop in Waverly. Clint is also working on an application for Wal-Mart’s community grant. Shelly and Clint are going to meet to work on nailing down some smaller grants.

New business: Plans for the upcoming Mardi Gras dinner was discussed and finalized. Mary Jane Ferguson will supply sparkling grape juice at cost to the FOL. The FOL will pay for appetizers, dessert, and drinks. The FOL will set up, decorate, serve, and dispose of trash. The FOL are borrowing some items from the Chamber of Commerce and renting some items from Bedrock Rentals. Tickets for the dinner have been purchased in advanced.

The book sale was briefly discussed and will be held on Feb. 15-16.

Adjournment: Terri Prater moved to adjourn. Debbie McNally seconded. Motion carried. Meeting adjourned at 9:00 p.m.

Next Meeting is March 19, 2008 at 7:00 p.m. in the meeting room.  Minutes of the Friends of the Library Meeting March 26, 2008

Present: Terri Prater, Shelly Horvath, Clint Walker, Debbie McNally, Kiersten McCarty

Submitted by Kiersten McCarty, secretary  pro tem  

March 26, 2008

The March 26, 2008 meeting of the FOL was called to order by president Shelly Horvath at 7:12.

Minutes: Minutes of the previous meeting were accepted as presented by a motion made by Debbie McNally and seconded by Shelly Horvath.

Financial Report: The treasurer's report was received with Terri Prater moving to receive the report and seconded by Clint Walker. Discussed OHC grant- awarded $2,000.00. Also discussed Dynegy donation $2,500.00, VCNB donating $300.00, Oak Hill Financial donating $300.00 towards SLAF.

Old business:

Spring Literary Arts Festival: The SLAF will be Friday, April 18 - Sunday April 20. Each aspect of the festival was discussed to make sure there was coverage for each activity / event. Volunteers and items are still needed for several events; however, things are coming together nicely.

Fund Raising: A Book Sale will be held during the Turkey Festival.

New business:

Silent Auction: Items are still needed for the Silent Auction to be held during SLAF. Anyone with items or a list of people who could donate items, need to contact Shelly Horvath.

Adjournment: Terri Prater moved to adjourn. Kiersten McCarty seconded. Motion carried. Meeting adjourned at 8:45.

Next meeting is May 21, 2008 at 7:00 p.m. in the Meeting Room.

Submitted by Kiersten McCarty, secretary  pro tem  

June 4, 2008

The meeting of the Friends of the Library was held on June 4, postponed from May 21, because the officers were attending an ACLP workshop out of town.

The meeting was called to order by President Shelly Horvath at 7:05 in the Meeting Room of the Library. Present were Shelly, Terri Prater, Heidi Slone, Penni AlZayer, Mary Leffler, Debbie McNally, and Clint Walker.

The minutes were read by Shelly in the absence of the Secretary. Clint moved to accept with one correction, Heidi seconded.

The treasurer's report was given with a current balance of $4028.94. Terri moved and Heidi seconded a motion to reimburse Penni for the additional bills turned in for the amount of $452.26.

Old Business. SLAF 2009—we need to look at each event and plan how to schedule them to get the most participation. It will be April 17-19. Friday will be the calling of the clans with a piper, storyteller, and Celtic music. Possible sites are Laurel Lodge, Wyman Park, Ravenwood Castle.

Saturday—an Irish author; the Dessert Musicale with a Celtic theme. Frank Delaney would cost $6000. Sunday—Irish Dancers. We need to contact the Madog Center at Rio Grande for information.

June 14 is the first Farmer's Market. We will hold a Book/Bake Sale on the 21.

We have had no response from Teri Boring about using Central School for A Christmas Carol. Penni is selecting a script and will be going to the school with Harry (lighting) to look at the facility again. She described her dream for a traveling troupe called Rough Magic.

We have received a grant of $3000 from the ACLP for A Christmas Carol to be performed during Christmas in Downtown. Part of this grant includes determining how the play will affect the attendance at this event; it also includes an educational component.

We will be getting more information and education about the capacity building grants from OAC. Clint and Shelly will be going to a workshop.

Terri moved to adjourn, Debbie seconded. Meeting adjourned at 8:53

Submitted by Debbie McNally, secretary  pro tem  

July 21, 2008

Present:  Clint Walker, Shelly Horvath, Terri Prater, Penni AlZayer, Mary Leffler, Heidi Slone, Debbie McNally, Kiersten McCarty, Mary Buhl, Eileen Cottrill

The July 21, 2008 meeting of the FOL was called to order by President Shelly Horvath at 7:05 pm.

Minutes:  Minutes of the previous meeting were accepted as presented by a motion made by Mary Leffler and seconded by Debbie McNally.

Financial Report:  The Treasurer’s report was received with Terri Prater moving to accept the report and seconded by Mary Leffler.

Old Business:  SLAF 2009:  Library support has been cut; tentatively $6000 instead of $12,000.  State funds are being cut to the Library’s budget.

A Christmas Carol auditions will be Sunday, August 3 at 5:00 pm.  The script has arrived.  There will be a separate committee meetings for SLAF and ACC.

Fundraising will include a bake sale and a silent auction at ACC. 

New Business:  The summer lunch program will not be continued at the Library next summer.

Festival of Trees:  Proceeds will go to SLAF and Helping Hands—will be a split of 50/50.  It was discussed selling trees on E-Bay to net a bigger profit.  Clint is working on the Helping Hands Christmas Tree and the Gift of Reading projects.  The Friends’ Community Players will discuss possibly putting together a Dickens-themed tree.

New Fundraising:  The first weekend in September will have Crafters at the final Farmer’s Market.

Discussed a Fall Musicale and decided to have a Harvest Musicale to be held September 27.  The Friends will also sell raffle tickets for harvest-themed baskets.

Committee will meet on July 30 at 5:00 to discuss SLAF and ACC.

Adjournment:  Mary Leffler moved to adjourn; Debbie McNally seconded.  Meeting adjourned at 8:00 pm.

Submitted by Kiersten McCarty, secretary  pro tem  

September 17, 2008

Present:  Clint Walker, Terri Prater, Debbie McNally and Eileen Cottrill

Minutes:  Minutes of the previous meeting were accepted as presented by a motion made by Terri Prater and seconded by Eileen Cottrill.

Financial Report:  The treasurer’s report was received with Eileen moving to receive the report and Terri seconding the motion. 

Old Business:  Fundraising possibilities discussed were a book sale in October, a dinner theater at ACC for $25.  Clint will follow up these ideas with Shelly.

Clint will have the Gift of Reading letters out by October 1.  He will also be sending news releases out about the programs:  Gift of Reading, Helping Hands, HDM, and the play.

Adjournment:  Terri Prater moved to adjourn, Eileen seconded the motion.  The meeting was adjourned at 7:37.

Submitted by Debbie McNally, secretary  pro tem  

December 17, 2008

Present: Clint Walker, Penni AlZayer, Debbie McNally, John Timms, Sally Shearer, Heidi Slone, David Stiffler, Mary Leffler

The December 21, 2008 meeting of the FOL was called to order by 2nd VP, Penni AlZayer at 7:05.

Minutes: Minutes of the previous meeting were accepted as presented by a motion made by Penni AlZayer and seconded by Heidi Slone.

Financial Report: The Treasurer’s report was received with details as to the profits of the HDM and A Christmas Carol.  There are still some outstanding bills for the play including Bedrock Rentals and Vinton County Local Schools for the janitors.  The current balance is $5394.67.

Nominations: Sally Shearer was nominated for the position of 2nd Vice President by Heidi Slone, with a second by David Stiffler, and was unanimously elected.  Mary Leffler will serve as President, Penni AlZayer as 1st VP, Kiersten McCarty as Secretary and Debbie McNally as Treasurer for 2009.

Business:   SLAF.  Gabrielle and TJ Johnston will be asked to help with PR for the Festival

A preliminary schedule of events was discussed and decided upon as attached.

The meeting was adjourned at 8:15.

Submitted by Debbie McNally, secretary  pro tem

 2009

January 21, 2009

Present:  Mary Leffler, Sally Shearer, Penni AlZayer, Debbie McNally, Eileen Cottrill, Clint Walker, Terri Prater, John Timms, and Rosie Rinehart

The January 21, 2009 meeting of the FOL was called to order at 7:00.  The minutes of the previous meeting were accepted with a motion made by Penni AlZayer and seconded by Terri Prater.

The treasurer’s report was received including outstanding bills related to A Christmas Carol.  The expenses relating to the play were discussed.  Penni AlZayer made a motion to accept the treasurer’s report.  Sally Shearer seconded the motion.

Old Business:

Mardi Gras Dinner:  Meeting began with an in-depth discussion concerning the Mardi Gras Dinner and Dance.  This will be held at the Firemen’s Hall with Susie Bartlett as DJ.  Decorations will be purchased from Oriental Trading Company or somewhere similar and rentals from Bedrock Rental.  Roxann Ward and Chris Hatem will make the majority of the meal and the FOL will be responsible for salad, bread, cakes, and punch/drinks.  Discussions ended with asking for volunteers to assist with set up, serving, tear down and clean up.  Volunteers are still needed.

Spring Literary Arts Festival:  Next, the SLAF was discussed and schedule presented.  The Festival will be Friday, April 17-Sunday, April 19.  Melanie Pratt will present in the meeting room at the library at 6:30 on Friday.  The Calling of the Clans will also be held on Friday.  The Céilidh will be held at sunset and possibly take place at the VFW.  Dancers, advertising, and food for this event were discussed.  On Saturday, there will be a Celtic Faire, keynote presentation by Dr. Donald Braid at 2:00-3:00, a writing contest awards ceremony, presentation by Frank Delaney at 4:00 and wrapping up the evening a Celtic Dessert Musicale.  On Sunday there will be a Ploughman’s Lunch and Gymanfa Ganu.  It was also discussed as to when receptions would take place during the festival, when and where the Celtic Art Display would be and publicity and promotions for SLAF.

Miscellaneous:  Game Nights will be held on January 31, February 14, February 28, and March 14.  Movie nights will be the first Tuesday of every month from February to May.  OAC updates:  Available grants—Sustainability and Arts Access.  The Sustainability Grant due Feb. 2 and the Arts Access grant due March 2.

New Business:

2009 Friends of the Library Committee assignments were discussed.  Completion of the OHC Grants—this needs to be mailed no later than Thursday, January 29.

Meeting was adjourned with a motion by Terri Prater, seconded by Sally Shearer.

Submitted by Debbie McNally, secretary  pro tem 

March 18, 2009

Present:  Sally Shearer, Clint Walker, Mary Leffler, Debbie McNally, Penni AlZayer, Chuck Wallace, Heidi Slone, Kiersten McCarty, and Paul Miller.

The March 18, 2009 meeting of the FOL was called to order by president Mary Leffler at 5:40 p.m. 

Minutes:  Minutes of the previous meeting were accepted as presented by a motion made by Clint Walker and seconded by Penni AlZayer.

Financial Report:  The treasurer’s report was received with Penni AlZayer moving to receive the report and seconded by Paul Miller.

Old Business/New Business:

SLAF 2009:  Discussion of volunteer jobs is needed by event throughout the weekend.  Someone needs to ask village to close the alley for the day for the Celtic Faire.  Final discussions as to who will be doing what for the events Friday at the VFW (Calling of the Clans & Céilidh).  Saturday will be the Celtic Faire and author visits wrapping up with a Celtic Musicale.  Mary will introduce authors and present writing awards.  Heidi, Kiersten, and Mary will work on refreshments and ushers for the musicale.  On Sunday there will be a Ploughman’s Lunch and Gymanfa Ganu.  Final preparations were discussed for these events.  Everything should be covered throughout the weekend.  Any other interested volunteers are welcome.

Adjournment:  Debbie McNally moved to adjourn.  Heidi Slone seconded.  Motion carried.  Meeting adjourned at 7:50 p.m.  Next meeting May 20 at 7:00 p.m.

Submitted by Debbie McNally, secretary  pro tem    

May 20, 2009

The May meeting of the Friends of the HWML was called to order by 1st Vice-President Penni AlZayer.

Clint Walker moved to accept the minutes.  Mary Buhl seconded the motion.

The Treasurer’s report was given with a current balance of $5915.40.  Receipts for the 2009 SLAF totaled $6738.88 and expenses totaled $7838.89.  Clint moved to accept the report, Mary seconded.

We need to send out a letter requesting members to renew their memberships.

The Capacity Building grant procedure will be June 24 and 25.   Mary will provide us with the information about the two-day workshop.

It was decided to hold a Midsummer Fairy Fest on Saturday, June 20 at Wyman Park.  Committees will plan the event.

We need to have a book sale this summer to get funds.

Themes of the Civil War and the Titanic were discussed as possibilities for the 2010 SLAF.  Clint will need to begin contacting authors this summer.

Motion to adjourn was made by Mary seconded by Debbie.

July 24, 2009

The FOL meeting was called to order by President Mary Leffler at 9:45 am.  Members present were Mary Leffler, Mary Buhl, Sally Shearer, Heidi Slone, Penni AlZayer, Kat Cavender, Clint Walker, and Debbie McNally.

The minutes were distributed for approval.  Mary B. moved to accept and Heidi seconded the motion.

The Treasurer’s report was distributed.  After payment for the Capacity Building workshop, we have a balance of $55.18.  Clint moved to accept, Mary B. seconded.

Old Business:   

     SLAF 2010: The dates for next year are April 16, 17, 18.  We decided on an early 20th century theme, which could include the Titanic, the Industrial Revolution, and up to WW I.  We need a catch phrase for the event.  Clint will begin the preliminary plans.

New Business:

     Capacity Building Workshop: Mary briefly commented on some of the things we learned at the workshop.  Clint reported that his staff has redesigned the bulletin board so the FOL will have a space to advertise their happenings.  We agreed that “Friends: Check Us Out” was a good slogan and we need a clever logo.

     Modification of By-Laws: Clint moved to change the FOL By-Laws by having monthly meetings of the group from January to November.  Mary seconded the motion.  Mary will construct a survey to find the best possible date for meetings for all concerned.

     Programming notes: Clint distributed a calendar with Library and Friends activities included.

This is posted on the website.  The first event will be Kids Fest on August 8 at Wyman Park.

We will distribute a bag containing school supplies, as well as flyers about up coming FOL events.  The Book Sale will be held on August 21 and 22.  The Library staff will be setting it up; there is a sign up sheet for workers.  Macbeth will be August 27, 28 and 29 at the Park.

Penni moved to adjourn, and Sally seconded the motion.  Meeting was adjourned at 11:15 am.

Submitted by Debbie McNally, secretary  pro tem 

August 19, 2009

Members present:  Mary Leffler, Sally Shearer, Penni AlZayer, Debbie McNally, Clint Walker, Sue Maxwell, Vivian Neely.

New members Sue Maxwell and Vivian Neely were introduced.

The meeting was called to order by President Mary.  The minutes were distributed; Clint moved and Penni seconded a motion to accept the July minutes as presented.  Motion carried.  The Treasurer reported a current balance of $141.68.

The Friends up coming activities were presented.  (See the attached list).

Plans were discussed for all events.

Sally moved and Vivian seconded a motion to hold FOL meetings every month except December.  Motion carried.  Scheduled meetings are September 21st; October 19th;

November 16th; January 19th and February 15th.

Sally moved to adjourn; Sue seconded the motion.  Meeting was adjourned.

Submitted by Debbie McNally, secretary  pro tem 

September 21, 2009

            The September meeting of the FOL was called to order by President Mary Leffler.  Members present were Paul Miller, Brandi Betts, Sue Maxwell, Terri Prater, Clint Walker, Debbie McNally, Saleh AlZayer, Sally Shearer, and Penni AlZayer.

            The minutes of the previous meeting were distributed.  Terri moved and Sue seconded a motion to accept the minutes. Treasurer’s report was given.  The Book Sale was very successful and the Fall basket raffle is generating funds.  Total receipts were $2805.89 and disbursements were $646.89.  Bills are pending from both Macbeth and Fairy Fest.   Terri moved and Sally seconded a motion to accept this report.

            Sue presented some information about the Ohio Festivals Association.  It was decided to have Fairy Fest in June near Midsummer’s Eve.

            Paul reported that he had been in contact with the Park Board who is working on an AEP grant to upgrade the park lighting and wiring.  Paul is willing to work with the Board to help influence upgrades to the stage area as well.

            Saleh suggested that more committees or a division of labor is necessary to get our projects done more effectively.

            We were reminded that we had offered to do storytelling at the Quilt Barn Festival at Old Swan School on October 3rd.

            A committee was appointed consisting of Terri, Penni, Sally, Sue and Mary to work on Fairy Fest plans.

            Mary went through the upcoming events on our calendar.  We need to get started on the membership drive by the next FOL meeting.  There will be a membership committee meeting on October 1 at 5:00 to discuss the logo, flyers, membership fees and PR materials.

            The theme for the 2010 SLAF was chosen:   All That Jazz.

            Penni moved and Sally seconded the motion to adjourn.

Submitted by Debbie McNally, secretary  pro tem 

October 19, 2009

            The October meeting of the FOL was called to order by VP Penni AlZayer.

            The Minutes of the previous meeting were distributed.  Saleh’s comments about planning more effectively for events were reiterated and Mary Buhl suggested that a clean-up committee be included for most events.  Mary moved and Vivian seconded a motion to accept the minutes as presented.

 The Treasurer reported a balance of $1321.16.  All bills from Macbeth have been paid.  Mary moved to accept the Treasurer’s report, Sue seconded.

            Under old business, the Park Board will be looking at seating for the stage area at the park.  We decided that the Vinton County’s Got Talent fundraiser would probably not be repeated.  We did not have the participation that we had hoped for.

            In new business, Clint announced these events:

               Movie night:  Easy Virtue  7:00  October 20

               Book Sale:  November 6 & 7  Sign up at the Circulation Desk

               Game Night:  October 31 Halloween Theme 6:00-9:00

               Gift of Reading is beginning

                Festival of Trees is set to go

                Christmas Belles:  Tickets will go on sale November 1

            Mary moved to adjourn, Sue seconded the motion.

Submitted by Debbie McNally, secretary  pro tem 

November 16, 2009

            The November meeting of the FOL was called to order by President Mary Leffler. 

            The minutes of the October were read.  Clint moved and Sally seconded a motion to accept the minutes as presented.  The Treasurer reported a balance of $5610.27, having received the balance of two grants.

            Under old business, there will be a committee meeting on December 30 at noon to work on the final schedule of the 2010 SLAF and to get the press release kits ready.  Pay Pal is ready to accept transactions for payment of dues.

            In new business, elections were held and Julie Reed was nominated for 2nd Vice President and Gabrielle Johnston was nominated as Secretary. Sally moved and Clint seconded a motion to accept the slate of officers as presented.

            Upcoming events were discussed:

               Movie Night:  American Violet  November 17

               Game Night:  Only 3 in attendance

               Christmas Belles:  Flyers will be ready on Thursday.

               Festival of Trees set up is this Saturday

               Basket Raffle begins November17, drawing on December 19

            Sally moved to adjourn, Penni seconded the motion.

Submitted by Debbie McNally, secretary  pro tem

2010

January 19, 2010

The Friends of the Library met for their first session of 2010 on Jan. 19. The meeting was called to order by FOL President Penni AlZayer, who began by thanking Mary Leffler and Debbie McNally for their service.

After introductions, FOL Treasurer Debbie McNally read the last meeting’s minutes. With no additions or corrections, the minutes were accepted on motion by Mary Buhl, seconded by Tom Ramage. 

McNally then read the treasurer’s report. Balance at the end of 2009 was $7,430.99. With no additions or corrections, the report was accepted on motion by Leffler, seconded by Buhl.

Library Director Clint Walker updated the Friends on ongoing movie nights, game nights and book sales. Walker said book sales for 2010 need to be scheduled. 

AlZayer made a motion to appoint Leffler as IT Officer. The appointment was accepted on motion by Buhl, seconded by McNally.

The FOL Web site was discussed. Leffler suggested a stand-alone site away from the library. It was agreed that she begin the process of construction. However, the present site will remain active until after the 2010 Spring Literary Arts Festival (SLAF), as advised by Walker.  

The Mad Tea Party will be held March 14 from 2 to 4 p.m. The event is timed to coincide with the expected popularity of the new “Alice in Wonderland” movie due out in early March. The suggested cost is $5 for admission. A meeting will be held Jan. 26 to discuss the tea party.

Walker then ran through the schedule for the SLAF: All That Jazz. He apprised the Friends of an award of $1,475 for the event from OAC.

SLAF committee meetings will be held on Feb. 2 (Friday’s events), Feb. 4  (Saturday’s events) and Feb. 5 (Sunday’s events).

Another Fairy Fest (FF) is being planned tentatively for June 25. However, due to GOBA on the same weekend, discussion was had –and will be had—concerning timing, GOBA involvement, etc. Organizational meetings for FF will be held after SLAF. A motion to have a separate meeting to plan for FF was made by AlZayer and seconded by Terri Prater.

AlZayer said the FOL needs a logo/letterhead. After general agreement, the matter was tabled until the next meeting.  Discussion on the need for FOL pamphlets/promotional materials was also had.

Discussion of the FOL calendar was tabled.

On March 27, author Diane Kinser will present a lecture at 1 p.m. in the library meeting room. First

Vice President Sally Shearer volunteered to take charge of a reception in Kinser’s honor. Buhl will help.

A motion to adjourn was made by Buhl, seconded by Ramage. The next FOL meeting will be held on Feb. 16 at 5 p.m. in the library meeting room.

Submitted by Gabrielle Johnston, secretary 

February 16, 2010

    The February meeting of the FOL was called to order by President Penni AlZayer. Minutes of the previous meeting were distributed. The treasurer reported a balance of $5949.03.

    Under old business, the Mad Tea Party was discussed. The Chinese lantern workshop will be Feb. 20 at 1:00. Character rehearsals will be March 9, at 6:30 and March 13 at 3:00. After the Saturday rehearsal, we will be decorating for the Tea Party. Mary L will be bringing in colored lights. There will be a workshop for making the Card costume with the date and time determined by email. Sally Wallace will be in charge of the food.

    A committee will be appointed for Fairy Fest planning. We will participate in GOBA with some sort of fairy booth at the library.

    Sally and Paul will be attending the March Park Board meeting to give our input on park improvements.   

    Vivien called in to the meeting about the SLAF fashion show. It is Saturday event at 8:00 pm. She wants to have at least three rehearsals for the models who will be wearing 2 or 3 different costumes. We decided that renting the costumes would be the most efficient way to costume the models.

    Updates were given on the SLAF. The Friday committee will meet at 5:00 on the 23rd. The Saturday children's events need a catchy name. The Follies need an MC. All events need greeters/ticket takers.

    Under new business, it was mentioned that the secretary need to correct email addresses to keep our members informed. We need volunteers for grant writing opportunities. Mary L. will call OU and Rio to see if there are interns who could help us. We need to keep thinking of a FOL logo and letterhead for the organization.

    Thanks to Sue Maxwell for getting us the information to be included in the Festival brochure.

    Clint moved to adjourn and Lauren Bishop seconded the motion.

Submitted by Gabrielle Johnston, secretary 

March 16, 2010

1. The minutes from the last meeting and the treasurer's were read and accepted by those in attendance after a motion by Mary Buhl, seconded by Terri Prater.

2. The Mad Tea Party was declared a success.

3. A reception for author Diane Kinser will be headed up by Sally Shearer.

4. Sally Shearer will attend the McArthur Park Board meeting to speak on behalf of the FOL interests as pertains to performance areas.

5. Spring Literary Arts Festival updates:

    a. FRIDAY - tables/games secured by Julie Reed. Discussion of dance instruction - teacher fell through. Penni to call dance studios in Athens of school of dance. Review of flyer. Discussion of games, people running games. Need to check with VFW to make sure they're providing food. Cash bar- need to tell bar tenders what type of drinks to have on hand. Dan Daly not needed to DJ. Bose will work fine. Friday committee will get email with proposed meeting times. 

    b. SATURDAY - Morning activities supervised by Sally Shearer: wants jacks, marbles, jump ropes, tops - library to order. Soliciting help. Help to show up at 9 am. Vintage car show - may happen, may not. First speaker: Clint to present FOL president Penni AlZayer who will present speaker. Afterwards, a reception will be held for the speaker and writing contest awards. Terri Prater confirmed that everything is on track with writing contest. Second key note: Rosie to introduce. Gatsby Gala: fashion show - models secured. Penni to see about center pieces.

    c. SUNDAY - Emcee to be Chuck Wallace.

6. Fairy fest - Preview to happen the Friday to accommodate GOBA riders. Discussion of possible mini-events.

After other miscellaneous discussion, a motion to adjourn was put forth by Sally Shearer and seconded by Heidi Slone.

Submitted by Gabrielle Johnston, secretary 

April 20, 2010

Meeting was opened by President Penni AlZayer.

The Minutes were read. Motion to accept made my Mary Buhl, seconded by Vivian Beach-Neely.

A discussion of the Spring Literary Arts Festival: All That Jazz was held

    a. Better signage needed - Saleh AlZayer

    b. The traveling exhibit was satisfactory. Sally Shearer and others supplemented

    c. The Great Gatsby movie was well received, but not well attended. Ditto on the book discussion.

    d. the Jazzy Jester casino night was considered a success. Only complaint was lack of food that wasn't fried. The casino was so well-received that the FOL may consider using the theme as another fundraiser.

    e. Children's activities were not well-attended. Only 3 kids showed up. It wasn't publicized.

    f. Car show didn't happen

    g. The keynote speakers were "fabulous"

    h. Library Director Clint Walker suggested an honorarium for Diana Johnston for use of her speakers.

    i. The writing contest went well. Exceptional entries.

    j. Gatsby Gala - some complaints about the food. Meeting attendees questioned use of caterers, brainstormed on other options

    k. Follies show was well-attended. Issue with caterers again (same folks). Stage help was needed. Program needed more organization overall.

    l. Discussion on payment of Dan Daly in light of other services he's rendered in the past.

Sally Shearer represented the FCP's interest in the redesign of the park at Park Board meeting. Handed out Saleh's sketch idea. Matter was put on hold due to the need to rewire the area. Penni AlZayer said she would make an appointment with McArthur Mayor Jim Waddell to discuss needs of the group in the park.

A book sale will be held during the Wild Turkey Festival May 6-9.

Discuss of possible entertainment at the library during GOBA. Suggestion of selling water, having face painting and other activities were discussed.

Several officers and members expressed a desire to celebrate the anniversary of To Kill a Mockingbird. Nothing was decided.

Clint Walker volunteered to spearhead an activity at Christmas time. Event to be decided later.

Rough Magic was well-received at Ravenswood Castle during Shakespeare's Birthday Party celebration. Another invitation is forthcoming.

Penni AlZayer volunteered to make Fairy Fest flyers to send home with kids attending the summer reading program at the library.

The next meeting was set for May 18.

A motion to close the meeting was made by Mary Buhl and seconded by Debbie McNally.

Submitted by Gabrielle Johnston, secretary 

 May 18, 2010

The meeting was opened by President Penni AlZayer. The minutes were read by Secretary Gabrielle Johnston. A Motion to accept was made by Mary Buhl, seconded by Sally Shearer. Treasurer's report for the last two months was given by Treasurer Debbie McNally. The motion to approve was made by Johnston and seconded by Shearer. A meeting date of May 25 at 5:30 p.m. was set for GOBA/Fairy Fest planning. A scholarship of $500 was presented to VCHS student Erin Bishop, the 2010 Valedictorian, from the FOL. Library Director Clint Walker suggested the Friends consider a library workers appreciation day or event. All in attendance agreed recognition of some kind was needed. An amount of $20 per worker was decided on. McNally was tapped to get $20 bills from the bank and appreciation cards. AlZayer volunteered to make a sign. Buhl made the motion to accept and it was seconded by Julie Reed. Discussion of a To Kill a Mockingbird anniversary event was held. Walker will try to get signed copies of the book, one to raffle and one to keep. A library event to celebrate the novel was tabled for later discussion. Shearer suggested "The Greatest Generation" military theme for 2011 SLAF. There was a discussion of possible events. Walker volunteered to head a Christmas show and invited ideas. (Since the meeting It's a Wonderful Life was settled on.) The meeting was adjourned.

Submitted by Gabrielle Johnston, secretary 

June 15, 2010

1. The meeting was called to order by FOL President Penni AlZayer

2. The minutes from the last meeting were read and a motion to approve them was put forth by AlZayer, seconded by Sally Shearer

3. The treasurer's report was given by Treasurer Debbie McNally. A motion to approve the report was put forth by Shearer, seconded by Gabrielle Johnston

4. An update on the FOL scholarship was given. Discussion on the future of the scholarship brought up the following points: Need for better organization and the question of how many scholarships should be offered. The matter was tabled until a future date. .

5. Library Director Clint Walker said no signed copies of “To kill a mocking bird” would be available. A possible event to celebrate the book’s anniversary is to be discussed as time permits.

6. Possible themes for SLAF 2011 discussed, tabled for later suggestions and discussion.

7. GOBA preview: Discussion of volunteers, organization

8. Fairy Fest: Village and law notified. AlZayer to do publicity. Listing of volunteers. Vendors confirmed. Work sessions for fairy crowns, wishing sticks set for June 22 at 5:30 p.m.

9. Auditions for “It’s a Wonderful Life” set for Aug. 14 and 15

10. Library appreciation day: AlZayer to make sign. Topic to be revisited after Fairy Fest.

11. Mary Buhl made motion to adjourn, seconded by Walker. 

Submitted by Gabrielle Johnston, secretary 

July 20, 2010

The July meeting was called to order by President Penni AlZayer. Mary Buhl moved and Sally Shearer seconded a motion to approve the minutes. The Treasurer's report was presented with a balance of $5664.89. Sally moved to accept and Mary seconded.

The committee of Sally and Gabrielle will report on the plans for the To Kill a Mockingbird event at our August meeting.

There will be a committee meeting on August 3 at 5:15 to finalize the theme for SLAF 2011.

Penni presented two Thank You notes from GOBA organizers.

Fairy Fest went very well in spite of the weather. People seemed to have fun. We have picked up a few new volunteers through this event.

Plans for It's a Wonderful Life are moving along. Auditions are August 14 and 15.

We are going to ask John Timms to do a presentation of his summer travels in September.

Plans were made for a fall fairy event: Where Fairies Live. This will involve a fairy reception and a photo display. Tentative date is October 23.

Clint will be on vacation September 22-27.

We are still looking for a FOL logo design. A GOBA participant inquired about a tote bag from our library and we thought a FOL tote would be a good fundraiser, if we can nail down a logo. Sally's brother will be submitting a few designs.

Staff appreciation day will be August 4.

Todd Ratcliff, a Vinton County native and author, will be presenting August 18, at 6:00. Reception will be provided by the FOL.

Clint moved to adjourn and Mary seconded.

Submitted by Gabrielle Johnston, secretary 

August 2010

September 21, 2010

1. Due to the absence of President Penni AlZayer, First Vice President Sally Shearer called the meeting to order.

2. The minutes from the 8-17-10 meeting were reviewed. Library Director Clint Walker made a motion to accept them, seconded by Treasurer Debbie McNally. The Treasurer's Report was given by McNally. Mary Buhl motioned to accept, seconded by Shearer.

3. Todd Radcliff's presentation was declared a success with comments such as 'good turnout' and 'nice event' dominating the conversation.

4. John Timms' presentation of his travels was well-received also.

5. McNally will pay the membership fee for the FOL to join the Vinton County CVB. The FOL wants to join for a number of reasons --primary one at this time is to place an ad in the VC Visitor's Guide. To do so, the FOL must be a CVB member. AlZayer produced the ad after a logo was designed by Timms.

6. The celebration of the anniversary of "To Kill a Mockingbird" began with a showing of the film on Oct. 12. A book discussion will be held Oct. 19 at 7 p.m. A Halloween/ "To Kill a Mockingbird" party will wrap up festivities on Oct. 30 at 6 p.m.

7. A separate meeting to discuss the 2011 Spring Literary Arts Festival will be set.

8. Walker hired a caterer (Flutes and Peppercorns) for the "It's a Wonderful Life" dinner theater.

9. The matter of Stina's photo collection and offers from Ravenswood was tabled until AlZayer could attend.

10. The Fall Fairy Event will be held Oct. 23 at 6:30 p.m.

11. Beyond the "To Kill a Mockingbird" themed Halloween party on Oct. 30, the FOL is also planning a pumpkin painting event the same day at 10 a.m. Participants should have registered by Oct. 15 for $1.

12. The matter of OCTA delegate was tabled until AlZayer could attend.

13. A book sale has been scheduled for Nov. 12 (9:30 a.m. to 4:30 p.m.) and Nov. 13 (9:30 a.m. to 2:30 p.m.). Volunteers will be needed to work the sale.

14. Buhl made a motion to adjourn the meeting, seconded by McNally.

Submitted by Gabrielle Johnston, secretary 

October 19, 2010

    1. President Penni AlZayer called the meeting to order.

    2. The minutes from September were reviewed. AlZayer made a motion to accept, seconded by Sally Shearer. Treasurer Debbie McNally gave the Treasurer's report. A motion to accept was made by Mary Buhl, seconded by Gabrielle Johnston.

    3. The CVB ad was submitted to Brandi Betts by AlZayer. AlZayer and McNally to follow up.

    4. The "To Kill a Mockingbird" book discussion and Halloween party were held.

    5. The FOL-themed tote bags were ordered and are expected to arrive in time to sell at the Nov. 12 book sale.

    6. Stina's photo collection will be offered for sale to Ravenwood Castle.

    7. The Fall Fairy Event was held Oct. 23. Updates will be given at the Nov. meeting. Pumpkin painting also took place the same day.

    8. The FOL Halloween event took place on Oct. 30.

    9. Spring Literary Arts Festival: Presenters are being finalized by Library Director Clint Walker. SLAF planning to begin in earnest in Dec. Officers to pick a day in Dec. for meeting.

    10. "It's a Wonderful Life" updates were given.

    11. AlZayer was contacted by our OCTA delegate. (Just to touch base)

    12. After a brief discussion about Facebook (Johnston updating as she has time) and the FCP logo (Will probably ask John Timms assistance next year), the motion to adjourn was given by Buhl, seconded by McNally.  

Submitted by Gabrielle Johnston, secretary 

November 16, 2010

1. The meeting was called to order by President Penni AlZayer

2. After the minutes of the previous month's meeting were reviewed, a motion to accept was made by Mary Buhl, seconded by AlZayer. Treasurer Debbie McNally read the Treasurer's Report. Motion to accept by Buhl, seconded by Second Vice President Julie Reed.

3. 2011 officers were selected. President: Sally Shearer; First Vice President: Julie Reed; Second Vice President: Gabrielle Johnston; Treasurer: Debbie McNally; Co-Secretaries: Terri Vance and Tobbi Timms

4. An update on "It's a Wonderful Life" was given by Library Director and play director Clint Walker. Buhl volunteered to help mind the various children associated with the play in some way. There was discussion for the possible need for more sitters and organizing a space for the children. Reed was later asked/volunteered to help as well.

5 The FOL tote bags were ordered, received. Intend to give John Timms one in thanks for designing the logo.

6. The FOL joined Vinton County Convention and Visitor's Bureau and purchased an ad in the upcoming VC Visitor's Guide.

7. AlZayer gave report on Halloween game night. There was a small turnout.

8. Sarah Blake is almost finalized for fiction speaker for SLAF. Motion to accept by Buhl, seconded by Saleh AlZayer.

9. Fall Fairy Fest report given by AlZayer: Had a good time, not huge crowd --but not a lot of promotion. Worked out since there wasn't enough food, etc. for more.

- $400 for photo collection sold to Ravenwood. Cost of collection to FOL was originally $200.

- A remembrance book for Stina will be made by AlZayer.

- Motion by Secretary Gabrielle Johnston to send the $200 profit to Stina, seconded by Reed.

10. Saleh AlZayer wants to put on a children's production during the summer. He presented a number of choices before the group selected a play called "The Tower." The small cast production was approved by a motion from Buhl, seconded by Shearer.

11. AlZayer wants to plan a Tribute to Broadway musicale. The idea is not ready for formal discussion and will be brought up at a future time.

12. On Dec. 30, the FOL officers will meet to discuss the upcoming Spring Literary Arts Festival.

13. The meeting was adjourned on a motion by Buhl, seconded by Shearer. Friends of the Library

Submitted by Gabrielle Johnston, secretary

2011

January 2011

February 2011

March 15, 2011

1.  Called to order by President Sally Shearer.

2.  Time set for meetings is 6:00.

3.  Treasurer's report given by Debbie McNally. Motion to accept by Penni AlZayer and seconded by Gabrielle Johnston.

4.  No secretary’s report was given at this time. I was not at Feb. Mtg. and a copy of the minutes was not available.

5.  Discussion for SLAF.

     a.  display of local memorabilia- Sally and Terri

     b.  traveling exhibit in place April 4 with the display of posters in frames.

          1.  motion to advance Clint $300.00 for posters and frames was made by Sally and 

               Penni seconded it.

     c.  movie night-Monday April 11 at 7:00p.m. in meeting room (Radio Days)

     d.  panel discussion-Wednesday, April 13 at 6:00p.m. in meeting room. All participants    contacted and Mary Reynolds is catering the reception.     

     e.  casino night at the VFW-Friday, April 15 at 6:00p.m.

     f.   writing contest awards-Saturday, April 16 at 1:30 p.m. in meeting room

     g.  Sarah Blake - Saturday, April 16 at 2:00p.m. in the meeting room

     h.  1940's dinner-Saturday, April 16 at 5:00p.m. prepared by Mary Reynolds at VCHS

     i.   Dr. Winkler-keynote speaker-Saturday, April 16 at 6:00p.m. at VCHS

     j.   Z-Sharp Big Band-Saturday, April 16 at 7:00p.m. at VCHS

     k.  USO Show-Sunday, April 17, luncheon at 1:00p.m. and show at 2:00p.m.

6.  Motion to adjourn-Gabrielle and Sally seconded

Submitted by Terri Vance and Tobbi Timms, co-secretaries

April 26, 2011

1.  Meeting called to order by President Sally Shearer.

2.  Debbie McNally read the treasurer's report. Motion to accept by Gabrielle and seconded by Faith.

3.  Review of Feb. and March meeting minutes.

4.  Review and evaluation of the Spring Literary Arts Festival

     a.  Fri. casino night decorated well but low attendance

     b.  Wed. panel discussion was well received by community

     c.  writing contest- liked that the individuals read their poems,etc

     d.  felt that Sarah Blake was well attended and received

     e.  display cases were well received also

5.  Upcoming events

     a. book sale during Turkey Festival

     b.  Fairy Festival

6.  Membership drive-discussed making membership cards, perks for members, and set up a table at events to encourage memberships

7.  New business

     a.  organize guidelines for Community Players

     b.  Sally will draft letter to Mr. Zeigler and contact Health Dept. for future reference (law changes) regarding meals at school

8.  Motion to adjourn-Heidi and Faith seconded.

Submitted by Terri Vance and Tobbi Timms, co-secretaries 

May 2011

June 2011

July 19, 2011

 

August 16, 2011

 

September 20, 2011

Secretary report read and accepted. Treasurer's report covered and accepted.

Staff appreciation still ongoing. Tuesday, Wednesday, Thursday best days for staff appreciation. September 28th for staff appreciation, if Chef Mary Reynolds is available. Penni AlZayer will do the invitations.

Arsenic and Old Lace will be set back a month. November 18-20. Will check on school availability.

November 3, 4, and 5 for book sale.

Titanic speaker lined up. (Clemson professor, graduate of Harvard)  Clint is working on a fiction writer as well. The theme is "The Plot Thickens." Friday casino night with "clue" theme. Speakers at the library. Random Acts are booked for the dinner theater. April 13, 14, and 15 for SLAF.

Next meeting is October 18.

Gabrielle Johnston made a motion to adjourn the meeting and Shearer seconded it.

October 18, 2011

 

November 15, 2011

Those in attendance: Suzanne Farag, Terri Vance, Penni AlZayer, Clint Walker, Gabrielle Johnston, Debbie McNally, and Tobbi Timms.

Secretary's report read and accepted.

Treasurer's report read and accepted.

Old business: Book sale--Clint reported that we were able to unload 70 boxes of books (2000 books)! Planning meeting was cancelled due to illness. Christmas season approaching. Basket raffles profit down. Clint is in correspondence with writers to speak in the Spring.

New business: Rescheduling of a planning meeting for the FOL officers for the SLAF. This is rescheduled for December 30 at 4 p.m. at Flutes and Peppercorns with dinner afterward.

November elections for FOL officers were discussed. Larry Donahoe has agreed to be second vice-president. Penni AlZayer will be first vice-president.

We have typically offered something for Christmas in Downtown. Could the Friends keep the library open until parade and then afterward have a Polar Express evening for children? While parents were dancing at the Snowball Dance kids could listen to the story, do activities, have pizza, and watch the 3-D movie. (4 hours) Possibly get teenage helpers.

Next meeting will be the planning meeting 12/30/11 as described above. Next FOL meeting 1/17/12 6:00 p.m.  Timms motioned to adjourn, seconded by AlZayer.

 

December 30, 2011 (end of the year SLAF planning meeting at Flutes and Peppercorn)

Those in attendance: Gabrielle Johnston, Clint Walker, Penni AlZayer, Sally Shearer, Debbie McNally, Larry Donahoe, and Tobbi Timms.

OHC grant will be applied for in the amount of $2,000. The OAC is unavailable.

Fundraisers discussed: local businesses, companies, other kinds of things, like casino night, help bring in money. Library board has pledged $10,000.

Writing contest will be finalized January 17, Tuesday, 6 p.m.

Brandi Betts will help with news releases and publicity. Paul McManis (The Commoner Journal) will also help. Packets will be sent out to neighboring towns and cities.

Traveling exhibit? Create out own? This will save money.  Sally will be in charge of our new traveling exhibit--a mystery room!

Movie night will be discussed in the January meeting.

Book/panel discussion?  Get locals to have a book discussion.

Casino night music? Perhaps get some local jazz musicians. Timms will contact new band director for ideas.  Games make money.  Officers dress like Clue characters?  People may receive "clues" as they enter to solve a mystery perhaps connected to authors.  To be addressed.

Julie Reed to organize the games?  AlZayer will ask her.

VFW food for casino night? McNally will contact them.

Saturday schedule being ironed out. Two speakers. Mary Reynolds will do the luncheon and Random Acts will do the dinner theater.

Sunday Musicale and boxed lunch by Mary Reynolds.  Paperwork attached. Radio drama?

AlZayer would like to have Seth Argabright do an accent workshop in the future.

 

2012

January 17, 2012

Debbie read the treasurer's report. Motion to accept by Penni with a second by Heidi.

Recognition of immediate past president Sally Shearer. She has agreed to chair the membership drive.

Discussed fundraisers: staged readings chaired by Penni; considering book sales.

SLAF: Friday, April 13--VFW casino night; Saturday, April 14--Mystery theater at VCHS (Debbie and Heidi will take care of the reception food between guest speakers and mystery dinner theater.

The room in the library will be set up by Penni and Sally one week prior to the start of the SLAF.

Committee date set for February 16 to break into smaller groups.

Paul brought up Village Hall upstairs being restored and to see if any possible interest in FOL securing grants for the stage, etc.

The next FOL regular meeting is February 21 at 6:00 p.m.

Meeting adjourned. Motion by Heidi with a second by Faith Shearer.

February 21, 2012

Debbie read the treasurer's report: motion to accept, Mary Buhl; second by Heidi.

Secretary's report for January read by Terri. Motion to accept the minutes by Penni with a second by Heidi.

Penni gave update for upcoming staged dramatic readings (Sherlock Holmes in "The Painful Predicament," "How Watson Learned the Trick," "The Crown Diamond," and Miss Marple in "The Tuesday Night Club" and "Death by Drowning." Rehearsal set for Saturday and then will set the rest. Penni has flyers and tickets done.

SLAF updates and wrap-ups:

Room exhibit sponsored by the Fair Housing Office at $350.00.

Mary B. made the motion that Penni be given $350.00 to cover materials for SLAF, with a second by Clint.

Friday, April 13--VFW table decorations; centerpieces with Clue items (rope, lead pipe, etc.) made by Heid. Set up at 6:30 p.m.

Saturday, April 14--writing contest awards at noon; first speaker at 1:00 (then light refreshments); second speaker at 2:30; murder mystery theatre by Random Acts at VCHS--tickets $25.00.

Old Business

Paul brought up building restoration. Gabrielle said we will revisit this issue if council proceeds with funding.

Next meeting of the FOL is March 20th.

Motion to adjourn made by Mary with a second by Gabrielle.

March 20, 2012

Meeting called to order by Penni AlZayer.

Those in attendance: Clint Walker, Penni AlZayer, Sally Shearer, Heidi Slone, Debbie McNally, Larry Donahoe, Paul Miller, Saleh AlZayer, Laura Harms, Teresa Yates, and Terri Vance.

Debbie read treasurer's report: motion to accept made by Heidi, and second by Larry.

Terri Vance read February's minutes: motion to accept made by Heidi, and second by Penni.

SLAF Updates:

Staged dramatic readings: Wed., March 21 and Mon., April 1--Sir Arthur Conan Doyle's "Sherlock Holmes"; Wed., March 28 and Wed., April 11--Agatha Christie's "Miss Marple"

Volunteers for taking tickets: Friday, Debbie McNally, Terri Vance, and Kathi Steele; Saturday, Sally Shearer, Laura Harms, and Terri Vance; Sunday, Debbie McNally and Terri Vance

Penni read a list of acts for Sunday's Musicale ($15.00 for box lunch and show, $5.00 for show).

Clint reported on future expansion for library and its implications for the FOL. Also, the mess behind the library has been cleaned up and a big thanks to Debbie McNally!

Membership drive was tabled until later date. Motion made by Heidi and second by Larry.

Old Business

1.  Save coffee cans for Heidi -- centerpieces

2.  Check with Kathy for floor lamps

New Business

1.  Book sale set for summer

2.  Children's play also set for summer

3.  Faerie Fest set for June 23

Next FOL meeting is Tuesday April 17 at 6:00 p.m. in the library.

Meeting adjourned by Terri Vance with a second by Debbie McNally.

April 17, 2012

Those in attendance: Paul Miller, Debbie McNally, Gabrielle Johnston, and Terri Vance.

Meeting minutes for March were read by Terri. Motion to accept, Debbie, and second by Paul.

Treasurer's report given by Debbie. Motion to accept, Terri, and second by Gabrielle.

SLAF review:

  • mentioned that attendance seemed to be down this year for activities;
  • speakers were interesting and the reception food was well done;
  • the writing contest awards better attendance;
  • musicale--noted the MC could not be heard;

Note: Gabrielle wondered if we scale back next year (less days) if it would make it better for the following year.

2013 SLAF -- The American Civil War Sesquicentennial

Old Business

Fairy Festival to be held June 23. Do we need to reserve park? Debbie made the motion to pay deposit; second by Gabrielle.

New Business

Debbie brought up that the Turkey Festival Parade on May 5 (Saturday) is looking for community participation. Suggested that we put out an email to see if there is interest in costumed fairies walking in parade to promote the upcoming Fairy Festival. I will send out an email.

Paul suggested a permanent sign in front of the library (to advertise library events, etc.). All thought this was a good idea to consider in the future. Motion to adjourn, Debbie, with a second by Gabrielle.

May 15, 2012

Those in attendance: Debbie McNally, Penni AlZayer, Clint Walker, Paul Miller, and Terri Vance. 

Meeting minutes for April were read by Terri: motion to accept Penni and second Debbie. 

Treasurer’s report given by Debbie showing a balance as of May 15th for $5,836.85.  Motion to accept report by Clint and second by Paul. 

SLAF 2012 Review

     Exhibit and displays accepted very well.

     Dinner theatre group? Servers did a fine job. It was mentioned to Clint the food was a little spicy.  Penni shared she was given good reviews. 

SLAF 2013  (Civil War)

     1. Quilt raffle

     2. Quilt display in meeting room

     3. Staged dramatic readings. Penni suggested not having multiple readings.

     4. Change musical to Sat. evening the week before instead of Sunday. Incorporate children; possibly invite talent from community.

     5. Movie night:  does not have to be all in one week

     6. Friday night could be Riverboat gambling with a good band.

     7.  For Saturday -Considering a large tent on library  property/band: authentic food or if do dinner open to public for music afterward. This is open for discussion. 

Fairy Fest. Set for Saturday, June 23rd  6-10

      Penni set committee meeting for May 30th at 6 pm.  She will email.

      Tonya will do fairy habitats. Marcus and Mary food.  Face painting, Seth a sailor, Tyler and Annie will be able to help out. Will discuss more at meeting. 

Book sale to be scheduled sometime at the end of July. 

Millie Kohn Reception May 24th 6:30

     FOL to get food.  Debbie will check into before she leaves.  Need FOL members to help. 

Musical Soiree- Penni would like to have an evening event, maybe an hour or so with musical performances (some from SLAF 2012 show) that would be free to the public and held in the meeting room of the library. 

Old Business 

     Paul brought up the idea of the sign for in front of the library.  Clint will bring up at library board meeting. The idea of small signs that give direction to the library placed on main highways would be helpful. Paul will check into who would be responsible for purchasing/installing signs. 

The next meeting of the FOL is scheduled for Tuesday, June 19th

Meeting motion to adjourn Debbie and second by Clint.

June 19, 2012

Those in attendance: Penni AlZayer, Saleh AlZayer, Clint Walker, Paul Miller, Sally Shearer, Larry Donahoe, and Terri Vance.

The meeting minutes for May were read by Terri Vance. A motion was made to accept the minutes by Sally Shearer with a second by Saleh AlZayer. Motion passed.

The treasurer’s report was presented with a balance of $5,688.98.  A motion to accept the treasurer’s report was made by Clint Walker with a second by Sally Shearer. Motion passed.

It was with deep regret that the Friends of the Library accepted the resignation of the president Gabrielle Johnston; however, the officers understand her obligations to raise two young children.  Penni AlZayer will assume the office of presidency for the remainder of the year and will begin her new term next year.  Larry Donahoe will move into the office of 1st vice-president, but the office of 2nd vice-president remains open. Terri Vance and Debbie McNally will remain secretary and treasurer, respectively.

The current meeting time was discussed and a motion was made by Paul Miller to move the regular meeting time back to 5:00 p.m.  Sally Shearer seconded the motion. Motion passed.

Old Business

  • Faerie Fest 2012—The next meeting is Wednesday, June 20th at 6:00 in the history room of the library.  Anyone who needs to pick up items should stop by the library on Thursday, June 21st from 4-6 p.m.  Penni mentioned that she will no longer oversee Faerie Fest in the future. Other arrangements need to be made if it is to continue.
  • The book sale is set for July 5th—July 7th.  The library is in need of volunteers to staff the sale.  The next book sale set for October 18th —October 20th.
  • Saleh AlZayer will direct a children’s play in the children’s department of the library on Saturday, August 11th.  The target audience is for ages 10 and under.
  • The planning dates were set for the upcoming 2013 SLAF on the second Thursdays of each month at 5:00 p.m. beginning on July 12th.
  • The reception was very nice for the evening of Millie Kohn’s donation of Bryon’s Time-Life Treasury art books and a sculpture. The Board of Trustees appreciated the Friends of the Library holding the reception in the meeting room.
  • The discussion for a sign in front of the library has been tabled for discussion for another future meeting.
  • The Friends of the Library would like to increase active attendance to FOL meetings.

New Business

  • Penni AlZayer has scheduled a late summer musical soirée for Saturday, August 18th. 
  • There will also be a program scheduled in October around Halloween for dramatic readings of Edgar Allen Poe and so forth.
  • The Friends of the Library may again provide carolers and entertainment in the library for Christmas in Downtown.  This will be discussed at a later meeting.
  • Clint Walker suggested creating a timeline of events for all of 2013 to help with planning of programs and activities.

A motion to adjourn was made by Sally Shearer with a second by Larry Donahoe.

The next meeting is scheduled for Thursday, July 19 at 5:00 p.m. 

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Friday:
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Saturday: 
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